CURRENT STUDENTS | FUTURE STUDENTS | FACULTY/STAFF | A-Z
WESTERN NEW MEXICO UNIVERSITY
P. O. Box 680
Silver City, New Mexico 88062
Revised April 15, 2008
Welcome to Western New Mexico University.
We’re happy that you have decided to attend WNMU and that you have chosen to make on-campus living a part of your college experience. We hope that your stay in the residence halls will be a pleasant one.
In order for us to be able to ensure a quality living environment for all residents, we ask that you work with us in the following areas:
It is of utmost importance that effective communication be fostered at all times. You and the Department of Housing and Residence Life must share this responsibility. The department will strive to keep you informed regarding matters affecting your life in the residence halls and student apartment housing. In turn, we ask that you keep us informed regarding your status as a resident student.
When rules are violated or when a conflict of life-styles occurs, our intent is to respond in a manner that will correct the situation and maintain an environment supportive of each resident’s personal and academic needs. To this end, all residents are responsible for knowing and living by the rules and regulations found in the resident hall contract and this booklet. If you are unclear about a policy wonder why we subscribe to certain procedures, don’t hesitate to ask one of the staff members in your hall.
We trust you will regard your room, and the resident halls as a whole, with the same interest and pride you would your own home. To this end, we ask that you cooperate in the care and cleaning of facilities. As such, please report any needed work in your room in a timely manner. This will prevent small maintenance issues from becoming major repair orders. Additionally, it is very important that you work out an equitable cleaning schedule with your roommate and suitemates and adhere to it faithfully. By tackling cleaning chores on a regular basis, room inspections and the final checkout inspection will be much easier.
Finally, we strongly encourage you to get involved in the many programs and activities that are offered in your hall and at other locations around the campus. By taking advantage of the wide variety of opportunities offered to you, you will find that your academic experience is greatly enhanced by campus involvement.
THE ROOM INVENTORY
Soon before you check into your room, your resident assistant (R.A.) will meet with you and complete your room check-in list. Your check-in list is a very important document as it specifies the condition of your room at the time of check-in. Prior to your arrival, your R.A. made a thorough accounting of the condition of the room and (bathroom). As you review this form with your R.A. be sure to point out any additional damages or needed repairs. When all discrepancies have been noted, both you and the R.A. will sign and date this form. Once you’ve signed your name to the inventory, you assume responsibility for the maintenance of the condition of the room/apartment. Any damages not noted on the inventory form at the beginning of occupancy will be assumed to have occurred during occupancy and will be charged to the resident at the time of check out.
Always Clean Policy…It is the right of every resident to check into a clean room/suite. Because some residents move into rooms that have been occupied with no time to clean, we will try our best during the unoccupied times of the year to complete the cleaning and repair process. Please remember that you will not be the last person to live in this room, so leave it in the cleanest possible condition you can.
We want you to feel “at home” in your residence hall room or apartment and know that decorating your room is an important part of settling in. When putting up pictures and posters on the walls, please use staples, straight pins, or small thumbtacks. Tape has a tendency to tear the paint with its removal, nails and screws make large holes, and colored putty stains the walls. If you have any questions about what can and cannot be used on the walls, check with your R.A. before you hang anything. Additionally, you may not hang items such as flags or netting from the ceiling. In case of fire, items that “drape” inhibit the flow of smoke and may dangerously delay activation of the smoke alarm.
The walls in your rooms have been painted by the maintenance painting crew and conform to established standards. Although the paint may not be new, the walls should be in good condition. We ask that you not paint the walls yourself, whether it be repair work, artwork, or to make them a different color. The condition of the paint and the walls will be reflected on your check-in sheet. No painting is done in a resident’s room while it is occupied.
While full-fledged cooking is not permitted in Centennial, Eckles, or Ritch Halls you may find that a few small appliances make your daily routine a little easier. As a general rule, appliances with open heating elements (such as hot plates) are prohibited. Appliances that may come in handy (and must have an automatic shut off) include: microwave oven, coffee pot, and refrigerator (NOT to exceed six (4.3) cubic feet in size). NO OPEN FLAMES ARE ALLOWED (INCLUDING CANDLES OR INCENSE).
THE HOUSING OFFICE
There are many services available at the housing office or your front desk at Centennial, Eckles, and Ritch Halls. You may just have a general question about where things can be found. You may also find an R.A. at or near by the front desk during hours who will assist you.
The front desk is also the place to go if you need information about the hall or the campus, if you would like the room number of someone living in that hall, or if you need to turn in a maintenance request. (THE R.A. WILL ACTUALLY FILL-OUT WORK ORDERS).
There are coin-operated laundry facilities in each residence hall for your use. Information on laundry room hours may be obtained from your R.A. or the front desk( if not available on a 24 hour basis). Laundry hours for Regents Row and Muir Heights are 24/7 with a keycard and only available for Student Apartment Housing residents. If there are troubles with the machines, please contact your R.A. and they will report the problem. There are peak usage times at each of the dorms, which you will become familiar with. You may wish to “scout out” the laundry room in your area to discover the peak times and then choose another time to do your laundry.
Unfortunately, there is a problem with clothes “disappearing” from the laundry room. As such, we strongly encourage you to stay in the laundry room while your clothes are washing and drying. We as a staff CANNOT be responsible for lost or stolen clothes. Also be courteous of the other residents. Do not leave your laundry in washers or dryers so that other residents may do their laundry. We also ask that you clean up after yourself to keep the facility presentable and ready for the others.
Location of laundry facilities:
Centennial: First floor girl’s side
Eckles: First floor east side
Regent’s Row – Muir Heights - Stand alone building at top of the hill.
MAILROOM – residence halls only
You may receive mail at the WNMU post office by using the following address:
Your Full Name
Box # - c/o WNMU P.O. Box 680
Silver City, NM 88062
You may send mail from the WNMU post office by dropping it off. Outgoing mail is transported daily to the local post office. Remember, you must have proper postage stamps for out going mail.
Your mail will pass through many post offices and many postal carriers before it gets to you. As such, a few precautions will ensure that you mail gets to you quickly and properly. For example, please give your address out properly; ask your parents and other relatives to NOT send cash through the mail. Also, checks and important papers should be sent “Return Receipt Requested” just to be on the safe side. You may receive large packages at the WNMU post office. Other important documents such as checks, plane tickets, and other official mail can also be picked up there. Federal Express, UPS, and other carriers deliver to the WNMU post office daily. When a package is delivered to you, a package slip will be placed in your P.O. Box. Packages may be picked up from the post office between 8 a.m. and 4:30 p.m. on Monday – Friday. In order to pick up your package you must sign your name. Regents Row and Muir Heights mail receptacles belong to the United States Postal Service and keys must be obtained from the local Post Office located on U.S. 90/Hudson St. Regents Row and Muir Heights residents are not eligible for boxes in the University Post Office.
General Information….Your resident hall room is equipped to provide local phone service. All you need to do is plug in a phone, which you need to provide. If you want to make long distance phone calls you need to provide your own “long distance” phone card. To dial off campus you must dial “9” first. If you are calling on campus you need only dial the last four digits. As a side note all resident hall numbers begin with the prefix “574” if you just see an extension number posted.
If there is work that needs to be done in your room or apartment contact an R.A. and a work order request will be submitted. If it is an emergency the R.A. will address the problem immediately. If the problem is normal wear and tear no charge will be assessed; however, you will be charged for damages that are the result of neglect or abuse. If there has been a major problem in your room that has caused damage to you personal belongings DO NOT THROW ANYTHING AWAY. Contact your R.A. immediately and ask that a report be filed and that the maintenance department be contacted to resolve the problem.
Dumpsters are located in the parking lot of each residence hall for trash disposal. It is your responsibility to dispose of your trash regularly and in the proper area.
Housing has three dumpsters for the resident’s convenience. Regent’s Row and Muir Heights are located in a heavily wooded area and wild animals are present. DO NOT LEAVE ANY TRASH OR TRASH BAGS OUTSIDE OF YOUR UNIT. Wild animals are present in this area and the smell of trash attracts them to the living areas. Proper disposal will aid in insuring your safety.
To ensure proper upkeep of the facilities, residential staff conducts room checks on every room in their resident halls and apartments. These inspections are to ensure that safety and sanitation standards are maintained and that any needed repairs are addressed. Your R.A. will perform these room inspections. Generally inspections are done randomly, twice per month, or more often if the need arises.
It is imperative that you handle your room key and outside door key with the utmost of care. A misplaced or stolen key compromises the security of your belongings as well as those of your roommates/suitemates. Never loan your key(s) to a friend. It is a violation of your housing contract to loan your keys to another individual. Do not hide your keys(s) outside your room so you do not have to carry them.
If you have lost your key(s), have your R.A. turn in a work order to have the lock changed and new keys made. Room doors to which a key has been lost must have the lock changed to maintain maximum security for both residents of that room. There is a charge to change a lock!
If you get locked out of your rooms, our staff will assist you in getting back in. If you get locked out at a time when the front desk is open (or during daylight hours), we will be more than happy to help you if time allows. If you get locked out at a time when the desk is closed, call the R.A. ON DUTY (IT WILL BE POSTED IN THE FRONT LOBBY) and he/she will let you back into your room. THERE CAN BE A CHARGE FOR ALL LOCK OUTS. REMEMBER that you are probably waking this person up due to YOUR negligence!!
If you have brought a car or motorcycle to WNMU, you will need to register your vehicle and a parking sticker. Summer and conventions do not need a parking placard. Once you arrive on campus, simply visit campus security with your official registration from the State Department of Motor Vehicle and your school registration. Campus Police usually give you a one week into the semester before they start to enforce parking regulations to give you time to take care of your placard. Also you placard needs to be posted in your vehicle where they can be easily seen. Campus Police can be contacted for help or any other questions at 538-6231. Please ask your visitors to park in appropriate areas. Do not park in the fire zones (marked in red) or in handicapped zones. Please remember that if you are visiting a resident in another dorm and you have driven your vehicle that visitation hours are 12:00p.m. (noon) to 11:00 pm Sunday through Thursday and until 1:00 am on Friday and Saturday. If your vehicle is parked in a residential parking lot, other than the one you have been assigned, before or after these times you may be fined by Campus Police.
While WNMU is a friendly campus community, like most places, there can be some problems with safety and security. To see that the staff and students are kept safe, WNMU has its own police force. They are located in the building behind Castorena Hall (the administration building). The responsibility for security, however, falls to each and every member of the campus community. While living on campus, it is important to remember that a misplaced key, an open window, or an unlocked door is an invitation to a thief. Extra precautions such as engraving your name on your valuables, never leaving an
excessive amount of cash in your rooms, and not prominently displaying TV’s, stereos, and other high-priced items through your room windows, are strongly encouraged.
WNMU does NOT allow alcoholic beverages on campus. This is in accordance with state and university laws.
For the safety and protection of all residents, the use and/or possession of firearms, fireworks, or firecrackers is strictly prohibited.
Due to the need for controls in the areas of health and sanitation, and the concern for the welfare of animals, PETS ARE NOT ALLOWED in any of the residential areas. You may, however, keep a small aquarium of FISH in your room. No more than a 15 gallon tank.
If something occurs within your residential area that concerns another resident, the correct procedure is as follows: Immediately contact the Resident Assistant or Hall Director to handle the situation rather than trying to deal with it yourself. This will prevent confrontational issues from arising between residents.
Appliances with open heating elements are prohibited.
Interference with fire controls may constitute immediate eviction from the
residence halls. Remember that any time the fire alarm sounds, people’s lives may be placed in jeopardy. Do not pull the fire alarm or discharge extinguishers unless there is a fire-related emergency. If the alarm does go off, everybody is required under state law to evacuate the building until permission from authorities is given to return.
The primary reason you attend WNMU is to pursue an education. In order to assist you in your academic endeavors, our policy in all areas is that the RIGHT TO QUIET SUPERSEDES THE RIGHT TO MAKE NOISE. If you are requested to curtail certain activities because of the noise, you will be expected to comply.
Due to the need for noise control within the residential facilities, as well as a concern for the safety for all residents skateboards, roller skates, roller blades, or bikes are not allow in any walkways or hallways within the residential or used within these areas.
The visitation policy allows for members of the opposite sex to visit each other in the residence hall rooms during specified hours only with an appropriate picture I.D. such as a driver’s license or student I.D. ( keys will not be accepted).
Maintenance inspections are designed to ensure that residential facilities are clean and well maintained, and that violations of health or safety are not present. Failure to comply with procedures established for these inspections will result in disciplinary action.
Residents are held accountable for the actions of their guest(s). If you have friends visiting, it is your responsibility to ensure they abide by the rules and regulations established for on-campus living. In order to have an overnight guest (same sex) a request needs to be made in the housing office at least 48-hours prior to the visitation time.
Smoking is not allowed in any of rooms, hallways, bathrooms, laundry rooms, or common areas. When smoking out of doors please dispose of cigarette butts in an appropriate manner. Do not throw them on the ground.
The grounds crew work to keep our living environments neat and tidy. Please use common courteous and do not throw your trash around the grounds of the residence halls. Trash receptacles are provided for your convenience.
Leave screens on your windows. Windows are not doors and will be determined illegal entry was used.
Please turn off lights and TV after use. The TV room is there for your
entertainment and convenience.
For many of your, the person who will share your residence hall room is the first roommate you have ever had. As such, you may find yourself “looking forward” to this experience with mixed emotions. Your roommate may be in the same situation. Expectations that you are going to make a “life-long” friend are just as common as fears that you may not get along. If you have picked a roommate that you already know, chances are living together will bring a whole new dimension to your friendship. As the semester progresses, you will find that small roommate conflicts are inevitable; they are a part of living together. Good communication right from the start is the key to a smooth semester. Sometimes, however, roommates may reach an impasse, feeling that they cannot talk to each other. In this case, it is best to contact your R.A. He/She will be more than happy to sit down with you and your roommate to talk about the problem. Some common topics that you and your roommate may want to address at the beginning of the semester are:
How will phone messages be handled?
Neatness/cleanliness and who will perform specific tasks?
Visitation times for each other’s guests?
Best times to study and have quiet time in the room?
How does pressure and stress affect each of us?
What about borrowing or using each other’s belongings?
What about individual need for privacy?
How to handle payment on shared items like a refrigerator, toilet paper, and bath soap?
How much sleep do we need and what can we each sleep through and what keeps us awake?
Is there anything that sets us apart from each other that make require extra attention or discussion?
What part does religion play in each of our lives and what effect will this have on our living situation?
THINGS TO DO
Programs and Activities….Each semester, many programs and activities are offered in the residence halls. These are planned and implemented by members of the residential staff, the hall council, and the Residence Hall Association (RHA). Programming activities are designed to offer you the chance to get involved, know the other residents; learn something that will benefit you personally, get involved in your hall, and to relax and maybe take a
study break. Watch for fliers in your hall about events that are happening throughout the semester.
WNMU also provides many activities and clubs that students may become involved with.
Check out the fliers in your hall for special events and sporting events. You may also check Mustang Express, weekly e-calendars, and the university e-calendar for important dates and events.
Your occupancy in campus housing comes about as the result of a contractual agreement between you and WNMU. Although the contract is a fairly lengthy document, it is important that you are familiar with its contents. Set forth below is a few items, which we wish to highlight.
1. The housing contract is for the full academic year (August through May). Student residents are expected to fulfill their contractual obligation for the duration of the contracting period. Students who feel there are extenuating circumstances may petition the Assoc. V. P. of Student Affairs for an early release.
2. Students who no longer qualify for campus housing have the obligation to notify the Department of Housing in a timely manner.
3. Students who are withdrawing form the University must properly check out of campus housing as a part of the withdrawal process.
4. The residence hall contract specifies that rooms are rented and assigned as double occupancy. When there is unoccupied space, double rooms may be offered as singles at an additional charge. Students who end up in rooms by themselves are subject to the consolidation process. Student Apartment Housing is single or family units.
5. All charges related to Campus Housing are placed on the student’s account. These charges, including rent, damages, cleaning fees, and other penalties, must be paid according to the payment policies established by the Business Office. They need to go to the Business Office to pay.
6. The housing contract also states that they have the right to move you to another room. This has been done in the past, but usually it happens for a just cause.
Subject: Muir Heights Student Family Occupancy Policy
Purpose: To establish a standard procedure for determining the best utilization of one and two bedroom apartments in Muir Heights
Policy: The Western New Mexico University Residence Life Department will provide a safe and clean living environment to the student population of WNMU.
Guidelines: The safe and clean living environment will be provided to the student population by observing the following guidelines:
At the discretion of the Residence Life Department, temporary assignments may be determined on an as needed basis. Occupancy utilization of Muir Heights apartments may at times contain students outside of the above listed guidelines.
BILL OF RIGHTS
Appeal Process for disciplinary sanctions/issues – see appendix A
At the conclusion of a semester or academic year if you are not returning you are required to submit a thirty day written notice for a deposit refund. Housing assist you in this procedure by sending out forms to be filled out and returned to the Housing Office thirty days prior to the end of a semester ( November for Fall and April for Spring) Due to the limited time during summer forms are distributed in June for the end of Summer in July.
Some extra time and effort spent on cleaning the room could go a long way in saving you money. If your room is not cleaned to the standards set by the Housing Department at the time of your check out, a cleaning penalty will be assessed. In order to check out please notify your R.A. of your plans, forty-eight (48) hours in advance. Your R.A. must obtain your check in sheet from the housing office. This 48 hours gives the R.A. the chance to fulfill
his/her requirements. Before the R.A. actually starts to check you out, you must have already removed all personal items from your room. You must hand the keys to the R.A. or Hall Director and sign the forms, in order for the check out to be official. Do NOT give they key to anybody else. If everything is fine with your room, the Housing Office will request the Business Office to refund your security deposit. This process usually takes between 6 to 8 weeks. Please don’t expect to get your refund the minute you check out.
(All campus numbers have a 538 prefix other than residence hall/apartments )
Campus Police 6231
Poison Control 1-800-4326866
Academic Affairs 6317
Business Affairs 6150
Computer Lab 6334
Computer Services 6436
Ed/Rec Complex 6216
Financial Aid 6173
Housing Dept 6629
Gov Doc 6406
Interlibrary Loan 6409
Tech Services 6355
Media Services 6360
Student Activities 6611
Student Government 6113
Swimming Pool 6210
Teacher Learning Center 6404
Wellness/Movement Sciences 6216
Appeal Process for Disciplinary Sanctions
Procedural due process does not guarantee students the absolute right to be represented by counsel in campus hearings. WNMU may allow students to be represented by legal counsel or another advisor but this is the prerogative of the institution. There is no absolute right to counsel since campus proceedings are civil and not criminal. If, however, the institution proceeds through counsel in the campus hearing, then the student does have the right to legal representation.
Students are given a choice of two judicial hearing appeal procedures to be reviewed by: 1) Administrative or 2) Peer Judicial. The Assoc. V. P. of Student Affairs hears the Administrative Hearing. If the student chooses the Administrative hearing, there is no 2nd appeal on the decision.
A Peer Judicial Hearing Appeal is heard by the Residential Living Judicial Committee. Members of this committee are appointed by the Assoc. V. P. of Student Affairs and the President of the Hall Council ( or if RHA is not in effect, the recommendation of the Hall Directors). Students may appeal the decision of the Judicial Hearing. The 2nd appeal goes before the Assoc. V. P. of Student Affairs and the Vice President of Student Affairs. There is no appeal beyond the Assoc. and Vice President of Student Affairs.
The Judicial Hearing has the power to remove, uphold or add to the fine, sanction or to remove from housing students who are found guilty.
STATEMENT OF BASIC PROCEDUARL RIGHTS
Contract and Housing Violations: Students who have received a Residence Life Disciplinary Sanction must submit in writing within 5 work days of receipt of written sanction a statement of disagreement and request for appeal. At that time the student must select which judicial appeal review they wish to go before. The Administrative or Residential Living Judicial Committee has 5 working days to respond back to the student with date, time and location of appeal meeting.
Resident Complaints/Charges: Residents may file a complaint against and request either Administrative or Residential Living Judicial action be taken against another resident if accompanying documentation warrants. Actions which would warrant such a complaint or charge could be but not limited to theft, slander, harassment, etc. Forms for the written complaint, the official notification from the Administrative / Judicial Committee and the summons to appear are held in the Residence Life Office.
A hearing before the Residential Living Judicial Committee shall be confidential and shall be closed to the public unless the student charged with misconduct requests that the public be admitted. In the event of such a request, the hearing shall be open to the public. Provided, however: (1) that in the event of disorder or disruption of the hearing by spectators, the chairman of the committee may order the hearing closed to the public except that the student charged with the misconduct may request the continual presence of not more than two spectators who shall be permitted to remain if they are not disorderly; and (2) the chairman of the committee may order all spectators excluded from the hearing during the testimony of a witness when the chairman concluded that such exclusion is necessary and appropriate to avoid embarrassing publicity for the witness.
A written transcript or mechanical or other record of the hearing shall be made and preserved for not less than sixty (60) days from the date of formal notification by letter to the student of the committee’s action in his or her case. In the event no appeal is taken from the committee action within the time set for such appeal, the transcript or record may be destroyed. Deliberations of the committee shall be conducted out of the presence of the student charged with misconduct and with no other spectators or persons other than the members of the committee present. No record or transcript of the committee’s deliberations shall be made or maintained except a formal record of the action approved by the committee in the minutes maintained by the chairman. Each student charged with misconduct shall have and be informed of his or her right to a fair hearing, including but not limited to:
1. A written statement of the time and place of hearing and the charge against him or her, which statement together with a written statement of his or her basic procedural rights, shall be served personally upon the student or sent by registered mail to his or her last know address at least seven days prior to the date set for the hearing.
2. The right to be represented at the hearing by an attorney if the University proceeds through counsel or to have a representative of his/her choice from within or without the university community.
3. The right to hear witnesses against and, subject to reasonable rules of procedure, the right to cross-examine such witnesses either personally or by his representative.
4. The right to produce witnesses in his own defense.
5. The right to testify in his own behalf or refuse to testify without such refusal to testify beings construed against him.
6. A written statement of the decision of the committee and the sanctions imposed if the committee finds the students guilty of misconduct.
7. The right to appeal as set forth hereafter.
The Residential Living Judicial Committee shall have the authority to prescribe supplementary rules of procedure before the committee consistent with the above requirements. Such rules shall be published and be available to any student, faculty member, administrator or other member of the academic community, in the Office of Residential Living.
Upon completion of the hearing of any matter (i.e. contract violation, resident complaints,etc) brought before the Residential Living Judicial Committee, the Committee shall meet in executive session to determine the guilt or innocence of the student charged with misconduct and, if guilty, the sanction to be imposed. The chairman of the committee shall then give written notice to the student, the Assoc. V. P. of Student Affairs and the Vice President of Student Affairs of the committee’s determination of the student’s guilt or innocence of misconduct and, if guilty, of the sanction imposed by the committee.
A copy of the chairman’s letter shall be sent to the parent or guardian of the student if the student is a minor unless the committee determines, on the request of the student, that there are special circumstances which make it inappropriate to notify the student’s parent or guardian.
Within fifteen (15) days of the receipt of such notice of the committee’s decision, the student may appeal for sufficient cause the decision of the committee to the AVPSA and VPSA in writing. The AVPSA and the VPSA will make the final decision.
Records of disciplinary action taken by the committee shall be maintained in the Student’s file. All disciplinary records shall be confidential and shall not be made available to anyone other than University officials with a need to know except as hereinafter provided and as required by law and the student code. The disciplinary records in the Housing Office shall be periodically destroyed to assure that such records are not maintained after a student graduates from the University or more than five (5) years after he transfers or withdraws from the University.
When the University receives a request from anyone outside the University for information concerning the disciplinary records of a student or former student, no information will be furnished unless the student or former student has authorized a reply.
Upon such authorization the Assoc. V. P. of Student Affairs shall reply to such request by stating that the student has an unblemished disciplinary record if such is the case. If the student is on disciplinary probation, if suspended, or is otherwise under a continuing sanction, the reply may so state. In all other cases, the AVPSA shall reply to such inquires by stating that the student is (or was at the time of graduation, transfer, or withdrawal) in good standing, under no disciplinary sanction, and that it is against university policy to reveal the existence of disciplinary sanctions other than currently in effect.
Duty and Authority of Residence Hall Staff
Members of the Residence Halls staff have full authority and it shall be their duty to speak to students regarding any disorder, impropriety, or neglect of duties, and to cite such students to the Assoc. V. P. of Student Affairs and /or Residential Living Judicial Committee for investigation and appropriate action.