Academic Quality Improvement Project
Goals Commitment Declaration, 2001-2004

Institution:Western New Mexico University
Date Submitted:5/18/01
Person AQIP should contact concerning this document:Kathie S. Gilbert
Email:gilbertk@iron.wnmu.edu
Telephone: (575) 538-6348

  1. Give a short identifying title (under 10 words) to one goal (or group of closely related goals).

    Increase funding

  2. Describe (in 100 words or fewer) the intent of this goal.

    Increase funding to the University for academics, quality of student life, and infrastructure. Potential sources for increased funding include grants and contracts, donation from alumni and supporters, special projects and appropriations from the state and federal government, increased formula funding due to increased retention of students , and more effective use of internal resources.

  3. Please identify the single AQIP Criterion to which this goal primarily belongs (check one box in the Primary column), and no more than four other Criteria to which it is strongly related (check boxes in the Related column):

  4. AQIP Quality Criteria
    Primary
    Related
    1 - Helping Students Learn
     
    X
    2 - Accomplishing Other Distinctive Objectives
     
     
    3 - Understanding Students' and Other Stakeholders' Needs
     
     
    4 - Valuing People
     
     
    5 - Leading and Communicating
     
     
    6 - Supporting Institutional Operations
     X
     
    7 - Measuring Effectiveness
     
     
    8 - Planning Continuous Improvement
     
    X
    9 - Building Collaborative Relationships
     
    X

  5. List the organizational areas most affected.

    • Foundation
    • Alumni Office
    • Grants and Contracts
    • President's Office
    • Student Affairs
    • Business Affairs
    • Academic Affairs

  6. List and briefly describe the critical processes most affected

    • Working with prospective and current donors
    • Supporting grant writing and funding
    • Negotiating and using grant overhead
    • Contract solicitation
    • Dealing with external bodies (CHE, state legislators, federal goverment, business)
    • Attracting and retaining students
    • Ensuring program relevance and currency of curriculum
    • Establishing fees
    • Expanding auxiliary service profit centers (e.g., conferences, telephone service)

  7. List the process measures you plan to track. (* denotes a measure currently tracked)

    • Number of contacts the President, Foundation, and other members of the University have with prospective and current donors
    • Number of grants written
    • Number of RFP's responded to
    • Number of contacts with state and federal legislators
    • Number of CHE special projects submitted
    • Number of new courses offered (ITV, web based, contract training)
    • Number of alumni in database
    • Percentage of replies to alumni and donor mailings
    • Number of alumni contacts (phone and face to face)
    • More effective use of internal resources and processes (e.g., user fees, energy conservation, travel savings from web bookings)
    • Increase in student enrollment in existing and targeted new majors/programs
    • Examination of existing revenue generating processes and plans where needed, creating new ones
    • Communication of revenue generating processes and plans

  8. List the outcomes measures you plan to track. (* denotes a measure currently tracked.)

    • Number of donors
    • Amount and number of gifts from donors*
    • Amount and number of grants funded*
    • Amount and number of contracts received
    • Increase in student retention*
    • Amount of funding increase from legislature due to student retention
    • Amount and number of special projects CHE recommends for funding*
    • Increase in student credit hours*
    • Amount of savings realized from more efficient use of internal resources

  9. Describe your annual stretch targets for this goal (in both quantitative and qualitative terms):

  10. Year
    Quantitative Stretch Target
    Qualitative Stretch Target
    One
    • Increase funding from public and private sources by 10%
    • Increase the number of new foundation donors by 10%
    • Increase the giving of current donors by 10%
    • Increase the number of grants written and received by 10%
    • Increase the number of contracts solicited and received by 10%
    • Double the number of faculty, staff, and administration giving to the WNMU Foundation Annual Campaign
    • Increase by 5% from 2000-2001 the freshman to sophomore year retention rate
    • 50% or more of campus units develop "cases for giving" for use in fund raising activities
    • Begin establishment of fund raising goals for a capital campaign
    • Identify appropriate statements to measure faculty, staff, and alumni satisfaction with funding initiatives to be used in existing surveys
    • Maintain WNMU's high proportion of CHE recommended funding (relative to WNMU's size) as compared to other NM universities
    Two
    • Increase funding from public and private sources by 15% over the 2000-2001 year
    • Increase the number of new donors by 10% over the previous year
    • Increase the giving of current donors by 10% over the previous year
    • Increase the number of grants written and received by 10% over the previous year
    • Increase the number of contracts solicited and received by 10% over the previous year
    • Increase by 50% over the base year the number of faculty, staff, and administration giving to the Foundation Annual Campaign
    • Increase freshman to sophomore student retention rate by 10% over the 2000-2001 rate
    • Plan for a capital campaign
    • Conduct focus groups with external constituencies to measure perception of success of funding initiatives
    • Administer faculty, staff, and alumni surveys using the questions developed in Year One to establish baseline data
    • Increased willingness of legislators to sponsor bills to benefit WNMU
    • Maintain WNMU's high proportion of CHE recommended funding (relative to WNMU's size) as compared to other NM universities
    Three
    • Increase funding from public and private resources by 20% over the 2000 - 2001 year
    • Increase the number of new donors by 10% over the previous year
    • Increase the giving of current donors by 10% over the previous year
    • Increase the number of grants written and received by 10% over the previous year
    • Increase the number of contracts solicited and received by 10% over the previous year
    • Increase by 50% over the base year the number of faculty staff and administration giving to the Foundation Annual Campaign
    • Increase freshman to sophomore student retention rate by 15% over the 2000 - 2001 rate
    • Obtain funding at least two "cases for giving" identified in Year One.
    • Increase a sense of belonging/ connectedness/ willingness to give on the part of alumni and increase respondents selection of satisfaction or higher with funding initiatives by 25% over previous year
    • Maintain WNMU's high proportion of CHE recommended funding (relative to WNMU's size) as compared to other NM universities
    • Silent phase of capital campaign begins
    • Conduct focus groups with external constituencies to measure perception of success of funding initiatives
    • Increased willingness of legislators to sponsor bills to benefit WNMU

  11. Briefly describe how you plan to keep your institution's attention and energies focused on this goal.

    Report progress in each area at Cabinet and Academic Council meetings. Monthly reports in campus newsletter. Involve more people in the fund raising process. Provide incentives for people involved in fundraising and in proposing more efficient uses of internal resources . Use additional dollars raised to support vital campus needs.

  12. Indicate the degree of openness and sharing with which you are comfortable concerning this goal.

  13. X
    AQIP may post information about this goal openly on the AQIP website.
     
    AQIP may share information about the organizational areas and critical processes this goal addresses.
     
    AQIP may share information about the measures we intend to use to monitor our progress on this goal.
     
    AQIP may share information about our specific targets and timetable for this goal.
     
    AQIP may share this goal only with other institutions participating in AQIP, via newsletters or by posting it to a section of the AQIP website to which only institutions participating in AQlP have access.
     
    AQIP may share, among AQIP Participating Institutions only, information about the organizational areas and critical processes this goal addresses.
     
    AQIP may share, among AQIP Participating Institutions only, information about the measures we intend to use to monitor our progress on this goal.
     
    AQIP may share, among AQIP Participating Institutions only, information about our specific targets and timetable for this goal.
     
    AQIP should keep this goal confidential, and not share any information about it with other educators or institutions.

  14. Please explain your reasoning for whichever level of publicity you chose.

    Open communication increases attention to this goal as will showing results in internal campus publications

  15. Please describe your institution's rationale for addressing this criterion (the one you checked as Primary) at this time. Why is this goal one of your "vital few"?

    Increased funding is vital to the continued growth and healths of the institution since our needs far exceed our revenue. Faculty and staff in the AQIP forums viewed this goal as a high priority. This echoes the considerable fiscal concern with the funding of higher education nationally and the input from our peers at the Phoenix Strategy Forum.

This form is available as an electronic file template on the AQ1P website at http://www.aqip.org @ Academic Quality Improvement Project, 2001