Academic Decision Calendar 2006-2007

August 14 During the first two weeks of the contract period, each faculty member sets reasonable personal MBOs that mesh with the objectives of the University and the department. Chairs review them with faculty. *

August 14 Pre-Service training for Academic Support Center Advisors, 9:00 a.m.-12:30 p.m., Juan Chacon.

August 15 Academic Department/School Meetings.

August 16 Faculty Retreat.

August 16 General meeting for all adjuncts in Silver City, 6:00 p.m.-8:00 p.m., Student Memorial Building, 3^rd floor, Seminar Room.

August 17 Chairs Retreat, 12:00-5:00 p.m., SMB/Seminar Room—lunch provided.

August 18 Orientation for new faculty, 10:30 a.m., Miller Library, AV1. (ITV to Gallup).

August 21 Classes begin at 8 a.m.

August 21 First Disbursement of Refund Checks in the PE Complex from 8:00 to 12:00; after 12:00 refund checks are available in the Business Office.

August 24 Late registration fee begins.

August 25 Last day to register or drop/add without instructor’s signature.

August 28 Spring schedule materials sent to departments.

August 28-29 Board of Regents Meeting in Albuquerque.

August 31 Enrollment Summit, 2:00 p.m.-5:00 p.m., Student Memorial Building, Seminar Room.

September 1 Deadline for applying for graduation and payment of fees for Spring 2007. Degree plan must be submitted with application and payment of fees. After degree plan is audited, results will be mailed.

September 1 VPAA sends post-tenure review reminders to appropriate Chairs/faculty members.

September 1 VPAA meets with Chairs on their MBOs and continues until all MBOs are discussed.

September 1 Last day to Add/Drop without affecting your charges.

September 1 Advising Basics Advisor Training, 2:00-3:30 pm, Student Memorial Building.

September 4 Labor Day, University closed.

September 5 Faculty Senate.

September 5 Academic Affairs Equipment Requests due

September 6 Electronic Syllabi due to Academic Affairs.

September 7 Graduate Monitoring Committee, 9:00 a.m., Miller Library, AV.

September 8 Completed spring schedule materials due to Academic Affairs with copies to the Registrar’s Office.

September 8 Academic Affairs Secretaries Meeting, 9:00 a.m., Miller Library, Bach Room.

September 8 Last day to register or drop/add with instructor’s signature.

September 8 Census Date for semester length classes; last day for students to pay or make arrangement to pay tuition and fees for Fall 2006 classes.

September 14 Academic Council, 2:00 p.m., Hunter Hall.

September 14 General Assembly.

September 15 Promotion and Tenure Meeting, 2:00-5:00, Miller Library, AV.

September 22 First proof of spring schedule sent to departments and VPAA.

September 28 Chairs Council, 2:00 p.m., Hunter Hall.

September 29 First proof back to Registrar’s Office & VPAA (check for accuracy).

October 1 Departments return program review self studies to Academic Affairs, C & I, and Graduate Council.

October 3 Faculty Senate.

October 5 Graduate Monitoring Committee, 9:00 a.m., Miller Library, AV.

October 6 Second proofs of spring schedule sent to departments and VPAA.

October 8-10 Renaissance Group fall meeting in Washington, D.C.

October 12 Academic Council, 2:00 p.m., Hunter Hall.

October 12 General Assembly

October 13 Academic Affairs Secretaries Meeting, 9:00 a.m., Miller Library, Bach Room.

October 13 Advisor Training, 2:00-3:30 p.m., Student Memorial Building.

October 13 Second proof back to Registrar’s Office & VPAA from departments (check for accuracy). Final Review of spring schedule.

October 13 Last day to change grade option from audit to grade or grade to audit.

October 16 Sabbatical applications due to Department Chair/Dean.

October 16 Mid-semester grades due by 4:00 p.m.

October 16 Governor’s Summit on Higher Education.

October 16-October 27 Spring schedule final set up by the Registrar’s Office.

October 18 Deadline for Faculty Incentive Early Retirement Program requests to the VPAA and then to the President for approval/contract.

October 18 Applications for Sabbatical leaves for 2007-2008 due to Department Chair.

October 19-21 NACADA meeting in Indianapolis.

October 20 Sabbatical leave recommendations due to Sabbatical Leave Committee from Department Chairs. Take eleven (11) copies to the VPAA’s office.

October 23-27 Sabbatical Leave Committee considers sabbatical requests

October 26 Chairs Council, 2:00 p.m., Hunter Hall.

October 30 Advanced registration for continuing students for spring semester begins. Class schedule will be available on the Web.

October 30 Spring 2007 schedule sent to the printer.

November 1 Sabbatical leave recommendations due to the VPAA from the Sabbatical Leave Committee.

November 2 Graduate Monitoring Committee, 9:00 a.m., Miller Library, AV.

November 3 Last day to withdraw from a class with a “W.”

November 3 Advisor Training, 2:00-3:30 pm, Student Memorial Building.

November 7 Faculty Senate.

November 9 Academic Council Budget Hearings, 2:00 p.m., Hunter Hall.

November 10 Academic Affairs Secretaries Meeting, 9:00 a.m., Miller Library, Bach Room.

November 13 Spring 2007 schedules arrive on campus.

November 13 Advanced registration for new and transfer students for spring semester begins.

November 13 During the last full week before Thanksgiving break in the fall semester, the department chair shall meet with each faculty member to discuss progress in meeting their written MBOs.

The Department Chair shall notify a faculty member in writing prior to the Thanksgiving break if his/her services are unsatisfactory. Unless he/she has been so notified, a faculty member in probationary status can assume that his/her services have been satisfactory. Except for termination for adequate cause, a probationary faculty member may not be given notice of non-renewal of contract unless he/she has been given the above letter.

Tentative decisions by the department chair on recommendations for tenure or promotion are made at this time based on current and previous performance and conveyed to the VPAA. Recommendations for termination are also conveyed to the VPAA and the faculty member at this time. The comments and recommendations of the Department Chair must be made part of the faculty member’s personnel record.

November 15 VPAA makes recommendations on sabbatical leave to the President.

November 16 General Assembly.

November 20-24 Thanksgiving Recess for faculty and students.

November 23-24 University closed.

November 27 Summer and Fall 2007 schedule materials sent to departments.

November 27 Beginning the week following Thanksgiving, the VPAA shall review the individual progress of the Department Chairs toward their written goals.

November 30 Chairs Council—Hearing on requests to fill faculty positions, 2:00 p.m., Hunter Hall.

December 5 Faculty Senate

December 7 Graduate Monitoring Committee, 9:00 a.m., Miller Library, AV.

December 7 Academic Council, 2:00 p.m., Hunter Hall.

December 8 Academic Affairs Secretaries Meeting, 9:00 a.m., Miller Library, Bach Room.

December 8 Last day for a complete withdrawal from all classes.

December 8 Last day of regular class meetings except for those classes which meet only on Mondays.

December 8 Completed Summer 2007 and Fall 2007 schedule materials due to the AVPAA with copies due to the Registrar’s Office.

December 8 Notice of non-renewal of contract due to tenure track faculty in their second year. *

December 11 Student evaluations of faculty due to VPAA.

December 11-14 Final exam week.

December 15 Honors Breakfast, 8:00 a.m., Student Memorial Building, 2^nd floor.

December 15 Commencement, 7:00 p.m., Fine Arts Center Theater.

December 18 Grades due in Registrar’s office at 12 noon.

January 8 Catalog – materials for revisions given to Department Chairs to include C & I approvals for April, September, October, and November.

January 12 First proofs of summer and fall schedules sent to departments and VPAA.

January 12 Promotion and Tenure Workshop, 2:00 – 5:00 p.m., Hunter Hall.

January 12 Academic Affairs Secretaries Meeting, 9:00 a.m., Miller Library, Bach Room.

January 15 Martin Luther King holiday. University closed.

January 18 Classes begin at 8:00 am.

January 18 Solicitation for nominees for Master Teacher Program begins.

January 18 General Assembly.

January 25 Last day to register or add/drop without instructor’s signature.

January 25 Chairs Council, 2:00 p.m., Hunter Hall.

January 26 First proofs of summer and fall schedules back to Registrar’s Office from departments (check for accuracy).

January 29 Catalog – materials back to Registrar’s Office from Department Chairs.

January 30 Catalog – materials back to Registrar’s Office from Department Chairs.

January 30 Electronic copies of syllabi for all spring classes due to VPAA.

February 1 Applications for promotion or tenure due to Department Chairs.

February 1 Deadline for applying for graduation and payment of fees for Summer 2007. Degree plan must be submitted with application and payment of fees. After degree plan is audited, results will be mailed.

February 6 Faculty Senate .

February 7 Last day to register or add/drop with instructor’s signature.

February 7 Census date for semester length classes.

February 8 Graduate Monitoring Committee, 9:00 a.m., Miller Library, AV.

February 8 Academic Council, 2:00 p.m., Hunter Hall.

February 9 Second proof of Summer 2007 and Fall 2007 schedules sent to departments and VPAA.

February 9 Academic Affairs Secretaries Meeting, 9:00 a.m., Miller Library, Bach Room.

February 9 Advisor Training, 2:00-3:30, Student Memorial Building

February Student Assessment Days

February 15 Nominations for Excellence in Research Award, the Excellence in Teaching Award, and/or the Excellence in Professional Service Award due to the Faculty Senate President

February 15 General Assembly.

February 19 In the full week prior to March 1, a final performance review of MBOs is conducted by the Department Chair with each faculty member.

February 22 Chairs Council, 2:00 p.m., Hunter Hall.

February 22-23 NM Higher Education Assessment and Retention Conference (NMHEAR) in Albuquerque.

February 23 Final proof of Summer 2007 and Fall 2007 schedule back to Registrar’s Office. Registrar meets with VPAA. Final review--no corrections after this date!

February 26-March 9 Summer 2007 and Fall 2007 schedule final set up by Registrar’s office.

March 1 Promotion /Tenure files and department or Department Chairs’ recommendations due to VPAA.

March 1 All teachers to be employed in summer school will be notified, normally by March 1, of proposed assignments and salaries.

March 1 Notice of non-renewal of contract is due to tenure track faculty in their first year. *

March 1 The results of the final faculty MBO performance evaluation will be communicated to the VPAA.

March 1 VPAA begins MBO reviews for Department Chairs.

March 2 Assessment Convocation.

March 3 Graduate Comprehensive Examinations.

March 6 Faculty Senate.

March 8 Academic Council, 2:00 p.m., Hunter Hall.

March 9 Academic Affairs Secretaries Meeting, 9:00 a.m., Bach Room, Miller Library.

March 9 Advisor Training, 2:00-3:30, Student Memorial Building.

March 9 Last day to change grade option from audit to grade/grade to audit.

March 12 Mid-semester grades due by 4:00 pm.

March 12 Summer 2007 and Fall 2007 Class Schedules – materials sent to printer.

March 12 Advanced registration for continuing students begins Summer 2007 and Fall 2007.

March 14 Calendar Committee meets.

March 15 Program review self studies sent to C & I and/or Graduate Council.

March 15 The Faculty Senate President shall notify all nominees for the Excellence in Research Award who should submit a current vita and evidence of their research and creative activity for the two preceding years to the Research Committee.

March 15 The Faculty Senate President shall notify all nominees for the Excellence in Teaching Award who should submit a current vita and a statement of their teaching philosophy to the Sabbatical Leave and Faculty Awards Committee. The Faculty Senate President shall also notify the nominee’s department chair or dean to submit to the committee student evaluations for the two preceding years, MBO evaluations in the area of teaching for the preceding two years, course syllabi for the preceding two years, and any peer reviews of the nominee’s teaching conducted during the preceding two years.

March 15 The Faculty Senate President shall notify all nominees for the Excellence in Professional Service Award who should submit a current vita to the Sabbatical Leave and Faculty Awards Committee. The Faculty Senate President shall also notify the nominee’s department chair or dean to submit to the committee MBO evaluations in the area of advising and professional contributions for the preceding two years.

March 15 General Assembly

March 16 Catalog – first proofs sent to departments for editing to include January and February approvals from C & I.

March 16 Advising Assignments for spring break due to VPAA.

March 19-23 Spring Recess for faculty and students.

March 23 Advanced registration for new/transfer students begins Summer 2007 and Fall 2007.

March 26 Summer 2007 and Fall 2007 schedules arrive on campus.

March 28-29 AQIP visit to campus

March 29 Chairs Council, 2:00 p.m., Hunter Hall.

March 30 Catalog first proofs sent back to Registrar’s Office from Department Chairs.

April 2 Promotion and tenure recommendations due to the President from the VPAA.

April 3 Faculty Senate.

April 5 Graduate Monitoring Committee, 9:00 a.m., Miller Library, AV.

April 5 Last day to withdraw from a semester length class.

April 6 Spring Holiday (University closed).

April 12 Academic Council, 2:00 p.m., Hunter Hall.

April 12 General Assembly.

April 12 Catalog – final proofs sent to department for editing to include March C & I approvals.

April 13 Academic Affairs Secretaries Meeting, 9:00 a.m., Bach Room, Miller Library.

April 16 During the last four weeks of the spring semester chairs meet with the department and with the VPAA to discuss department goals for next year.

April 16 President’s recommendations regarding promotion and tenure due to the Board to be acted on at the next regularly scheduled meeting.

April 16 Status of employment for next academic year is due to faculty.

April 16 Program review self studies sent to Academic Affairs with comments by C & I and Graduate Council.

April 26 Orientation Advising Training, 3:30-5:00.

April 26 Chairs Council, 2:00 p.m., Hunter Hall.

April 27 Orientation Advising Training, 2:00-3:30.

April 27 Catalog – final proofs sent back to the Registrar’s Office from Department Chairs.

May 1 The Research Committee shall select the winner of the Research Award and notify the Faculty Senate President of the selection.

May 1 The Sabbatical Leave and Faculty Awards Committee shall select the winner of the Excellence in Professional Service Award and the Excellence in Teaching Award and notify the Faculty Senate President of the selection.

May 1 Notice of non-renewal due to tenure track faculty with more than two years service with WNMU. *

May 1 Advising Assignments from spring graduation through August 14 due to VPAA.

May 1 Faculty Senate.

May 4 Faculty evaluations of department chairs/deans due to VPAA.

May 4 Students evaluations of faculty due to VPAA.

May 11 Academic Affairs Secretaries Meeting, 9:00 a.m., Miller Library, Bach Room.

May 11 Last day of regular class meetings for spring semester.

May 12 Gallup Graduation.

May 14 Post Tenure Reviews due to VPAA.

May 14-17 Final exam week.

May 15 Program Review self-studies returned to department for revision or review.

Mid May NACADA Region 10 Advising Conference.

May 18 Honors Breakfast, 8:00 a.m., Student Memorial Building, 2^nd floor.

May 18 Nursing Pinning Ceremony, 3:00 p.m.

May 18 Silver City Commencement, 6:00 p.m., Old James Stadium/Brancheau PE Complex.