1. Budget Update Faye Vowell Governor Johnson vetoed a portion of the state budget, but passed the GO Bond. As a follow-up to the discussion in Academic Council, Dr. Vowell met with Steve Reed, Julie Miller, and Donna Rees and discussed taking a 4% budget cut and a 2% budget cut. If Chairs have ideas about what could be done to save money, please e-mail Dr. Vowell with this information. Ideas mentioned were to reduce copying and privatizing our IT operation.

2. Policy on Selection, Recruitment, and Supervision of Adjunct Faculty Donna Rees Handed out a draft of a policy suggestion which could be applicable to on-campus adjuncts as well as off-campus adjuncts as to recruitment and supervision. Chairs were asked to review and make comments. Dr. Ladner commented that under recruitment the academic areas have the right to decline adjunct faculty if they don’t meet appropriate qualifications. This is not in the draft. Donna Rees stated that the Chairs would have the final say. Rees will revise the document. Dr. Decker asked that an original syllabus be presented and a daily plan of what the adjuncts are doing in class. Donna Rees suggested that each department should make their own unique requirements for adjuncts. Dr. Ladner wanted under 1(B) that references, transcripts, etc. be sent to Chairs. Rees stated that this has been their standard procedure. Rees stated that she would outline a process to go with the policy. Dr. Vowell suggested that the two policies be separated for on-campus and off-campus. Rees will create an off-campus flow chart. Dr. Tucker stated that 2(C) doesn’t allow time for student evaluations in the evaluation process and shouldn’t we extend to two semesters. Adjuncts are advised that contracts are temporary semester to semester contracts. Dr. Tucker stated that II(D) possibly implies continued employment. Rees explained that once an instructor was approved that they could continue to teach without further approval. Dr. French wanted to review on a yearly basis. Rees feels she needs to implement to make sure each department has a schedule of classes offered off-campus. Dr. Decker suggested videotape instead of visiting courses off-campus. Dr. Ollivier questioned III in-class observations. Rees stated that the opportunity should be there and EU will provide travel money. May want to include language that includes "designee." Rees stated that what has been routinely done is that adjuncts communicate with Chairs. Chairs should designate a contact/mentor on campus. Dr. French wants to see the grade distribution of off-campus classes. Dr. Vowell stated that Banner would allow Chairs to look at the grades of the class and would be easier than doing a standard grade distribution course. Dr. French wants adjuncts to submit grade sheets. Rees will work on process for that. Dr. Vowell asked Rees to come back with a policy for Extended University and then will ask for volunteers for one on-campus.

3. Adjunct and Overload Budget Procedure Junius Logan Handout. Master lists will be composed and sent to Chairs. Would like to keep number of overload credits for any full-time faculty to three or less. Adjuncts should teach no more than 6 credit hours. Dr. Vowell stated that 6 credit hours are a money issue because of the guideline that compensation rate is higher for more than 6. Dr. Harmon stated that SOE has unique problems with grant-funded positions. Block courses will also have to be worked into the budget. Tuition is not a revenue source for paying adjuncts/faculty. Dr. Vowell asked Chairs to go into Banner and look at Purchase Orders that had not been closed and encumbrances that can be eliminated. Suggested that Academic Secretaries meet and talk about budget control. Dr. Harmon is concerned with the VPBA’s ability to stop budget expenditures and loss of funds. Dr. French wants entire fiscal year to expend budget. Dr. Vowell stated that it might be pushed closer to the end of the fiscal year but will not be June 30. Feedback to Dr. Logan by next Friday.

4. Web Registration Update Junius Logan We are not going campus-wide with web registration because of network performance issues and Greg Rolfe is off campus with a family emergency. Dr. Shook will pilot in his area to get the bugs out before the departments deal with it in subsequent semesters. PIN numbers are going to be part of web registration and will distribute to academic departments. PIN number will be obtained from the departmental advisors by the students. A list of PIN numbers will be distributed to each department. PIN numbers are listed by advisor and will be given the numbers of the advisees. If a student changes majors, e-mail Academic Support and they will make those changes electronically. If the system fails, Banner will be used. The IT slowdown over the weekend was due to the firewall, and new software has been ordered to solve the problem. Dr. Vowell suggested that the list of advisors be posted in the departments so students will know who to go to. PIN numbers will be distributed by Monday for early enrollment.

5. Summer School Guaranteed and Contingent Courses Junius Logan Academic Affairs is supposed to sent out letters for faculty to guarantee employment for the summer term. Dr. Logan is getting this information to do these letters. He would like to receive the information electronically. E-mails went out requesting this information Dr. Vowell would like for the departments to make these decisions. Dr. Ollivier suggested that one class be guaranteed but not designate which class will be guaranteed. Lloyd Cowling suggested that classes be guaranteed if they have made previously. Dr. Vowell stated that sometimes the guarantee is a protection for faculty. Dr. Muncrief stated that graduate program courses are sequenced and must be offered in the summer. Dr. Vowell stated that students should come first, but if only two students are enrolled then the program is in jeopardy. Dr. Harmon asked if there is language about programs with low numbers. Dr. Vowell asked Logan to produce a report that lists the last three summer enrollment by class. Dr. Logan will e-mail to people. Gwen Cassel stated that if a program’s numbers go down there should be a period of time to build numbers. Dr. Vowell stated that the program review policy states that the Vice President could ask for a program review if there are other indicators. Donna Rees mentioned that the Extended University does a prorated scale of pay for its instructors.

6. Program Review Discussion Faye Vowell Dr. Vowell stated that the program review format is on the website. Dr. French reported that CHE does not control BA programs. Chairs were asked to look at Program Reviews and departments coming up for review. Dr. Woodard asked about accreditation processes paralleling program reviews.

7. Periodicals in the Library Julie Miller Dr. Miller presented a handout that reflected the cost of periodicals currently in the library. She asked that departments consider quality, relevance, cost, and redundancy in making possible cuts. Departments will be asked to make the choices.

Meeting adjourned at 3:30 p.m.