Academic Council Minutes
January 17, 2002 2:00
Hunter Hall

Called to order 2:07 p.m.

Present: Faye Vowell, George Muncrief, Ben Tucker, Theresa Lugo (for Louis Ollivier, Steve Reed, Julie Miller, Alfred Milligan, Pat McIntire, Gwen Cassel, Jerry Harmon, Larry French, Junius Logan, Gail Gruber, and Kathie Gilbert

Web Based Enrollment-Logan-At this time the process is only for continuing students. Students will be using the new procedures in March. Pins will be given to students and an APIN will be given to advisors to put students after an advising session. Department need to decide how they want students to obtain signatures in courses that either require permission or are full Could student use e-mail from instructor to get into the course through the advisor? What happens when instructor is gone; is there someone else who could sign for instructor (chair, secretary)? One concern expressed by Gwen Cassel was students being signed into junior level course with her knowing who they are. Dr. Muncrief suggested looking at other schools and how they do it. Departments need to help develop policies for their own department. General education could use the system to check for prerequisites, gpas or caps/ limits. Currently, the system checks to see if students meet the prerequisites. Dr. Muncrief asked why only advisors could see student's records. Dr. Muncrief would like for chairs to see all records for advisees in the department. Junius Logan asked about how advisors are assigned. Dr. Milligan assigns for his department. Dr. French assigns by discipline if two advisors are available the students are rotated between the two. Please have something ready for the next meeting. Steve Reed would like for deadline to be earlier because of training of staff.. Dr. French suggested e-mail to the faculty. This input effort never gets a lot of response according to Dr. Vowell.

Work Order Report--Is from the Vice President of Business Affairs. Dr. Vowell asked that secretaries come up with some readable form for this report. Dr. Vowell asked for volunteers to help with the form. What happens when multiple orders are requested? Adele Springer and Sandy DeBusk will work on developing this form.

Scheduling Media Classrooms--Julie Miller--Committee came up with a list of priorities with the registrar's office making the final decision on who is to use the room. Problem this semester is faculty wanting to show movies at AV when courses are in session. One example was when two courses needing the room had a 15 minute overlap. Currently, only two rooms are available for ITV. Gail Gruber asked that a workstudy from media services be sent to help instructors use their current room to avoid any conflict at AV and for technical assistance. Dr. Harmon asked if he could still use the ITV for departmental meetings. Right now the cost is per $1.00 minute to do this.

Title V--Gail Gruber--Trip to Washington D.C. was good. Richard Rodriquez is looking for volunteers to teach Freshman Seminars; we also need instructors for the learning communities. Peer Leaders are now being lead by the Maria Rolfe. Their activities for the semester are being developed. In the future, Gail will be asking for new peer leaders. Currently, the peer leaders are co-instructors in the Freshman Seminars. Dr. French asked about the training for these mentors. These mentors are mainly used for getting students information on where to go with problems.

AQIP--Kathie Gilbert--First annual report has been submitted. At Staff and Faculty Senate, the AQIP co-chairs have for faculty have been updating their constituencies on what is going in the committee meetings. Dr. French asked about money for doing testing of students. If she has money left in her budget, Kathie will ask for what is expected to come out of these tests. Example: To get money, she would like to know what results will you gain from these tests, what will changes will you get when you find out the result, how will you implement the changes, etc. Dr. Gilbert would remind the faculty of the assessment dates, and also the Noel Levitz survey will be done again. A poster session will be done in the future (This will coordinated by June Decker). This is a good way to show other departments on what you are doing for assessment. Communication pilot will be happening this semester.

AQIP Funding Initiative-Kathie Gilbert discussed a case for giving (handout). She encouraged chairs to respond for their Examples: travel to meeting for students to present papers, computer software for math & science courses, new programs, etc. Dr. French asked about who is coordinate these efforts. Cissy McAndrew would be looking for these funding sources/grants to fund these projects. Dr. Vowell asked for each department to come up with some ideas.

Other-- Title V Guest Speaker--Feb. 15 will be on campus. Please attend. Cobre and Silver teachers are invited to attend. The meeting will be held in Light Hall. Dr. French told of the recent toy drive.

Enrollment Figures--Student credit hours are higher than the end of last semester. Head count is done. Thank you to Donna Rees and Tony Macias for all they did for the laid off miners.

Adjourned at 3:28 p.m.