Present: Kathie Gilbert, Rick Johnson, Pat McIntire, Christy Miller, T. J. Betenbough, Duane Elms, Chris Casey, Adele Springer, Chris Farren, Dan Tressler, Mary Camarena-Hittle, Julie Miller, Marcia Bourdette, Faye Vowell.

1. Enrollment Report – Chris Farren--Head count overall all units reporting indicates we're up 64 students. The credit hours all units reporting were up 375 credit hours for the spring 2005. The key for this will be within the next week we will pull the end of year for all of the previous year which starts summer, fall, spring and compare it to this year which will tell us how many hours to produce to be within 5% window. Dr. Farren believes we're in striking distance. One difference after census date last year was that Ft. Bliss students came in 103 people carrying 18 hours apiece. We're 400 credit hours up now. By next cabinet we'll have projected where we are and how far from the 5% window and what we need to do to get there. Congratulations to all--50 staff members took classes that have not done so before. A special thank you for all the efforts of faculty and staff who worked to get students finalized. We will continue to have updates. Academic Council will consider how to close the gap.

2. AQIP Strategy Forum – Faye Vowell asked at attendees share a piece of their learning from the Forum.

a. Chris Casey came away with that our mission is causing us trouble because it does not give us the right direction. Meetings with other schools in regard to the success/failure of their action projects were productive.

b. Adele Springer liked the networking with other schools. We were able to give advice to schools new to AQIP.

c. Chris Farren thought attitude and culture session was very beneficial; it takes 5-7 years to change a culture. Climate is really the attitude toward doing things. One thing that was very clear was that even though we do track how many different things have been done, when you get to folks that are not involved they do not believe we have made progress. This attitude comes through in some meetings. Changing the culture--the culture of assessment. It is not enough for us to do something, we must prove that it has made a difference. We were able to discuss failures and use it as a learning tool. This forced us to reflect on what we have done and how much work we have to do because everyone is not on board yet.

d. Julie Millerhad not been directly involved in AQIP. She felt that although we put a lot of emphasis on the action plans, the systems portfolio is where we can all contribute to making strides toward improvement. The action teams are a relatively small part but focus should be broader.

e. Rick Johnson was most impressed with the work on mission--good facilitator--when we work on mission statement we should have an outside consultant/facilitator. Our mission is providing opportunities to learners at all levels. A mission statement is not for us; it is for someone else. It should be short--15 words or less. This was a team-building experience.

f. Kathie Gilbert—The Systems Portfolio is a key and should be kept updated. We didn't get much guidance on how we might utilize it and update it. We need to define a process for this. Process continues to be very important, and we often offer solutions instead of looking at the processes that cause the problems. Benchmarking component--whole idea is to come together with peers and to stop and say how are we doing relative to others. "We have problems and so does everyone else." It would help to talk to others and find out what does and doesn't work.

g. Faye Vowell-- We need to continue to look at our student outcomes assessment plans and processes because those are important and higher learning commission expects them to be kept up. She shared a copy of the AQIP System Appraisal Rubrics used to score systems portfolio. WNMU needs to start thinking in terms of rubrics and this is a well-developed one. WNMU is in developing/maturing band--more developing than maturing. Very few people who made it to proficient in any area and nobody got higher than proficient. Compared to our peers, we are doing pretty well. Our maturing ones were in important areas.

h. She thinks we need to have to have a third project on Human Resources. We need to rethink what jobs are and imbed assessment into them.

i. Comment from Mary Hittle--Processes in-house need to be realigned and placed in job descriptions. The culture of the institution needs to be adapted to the culture of assessment. She doesn't see that this has happened.

j. Kathie Gilbert thought that the systems portfolio is a guide to processes; strategic planning needs to be rethought and process revamped. Because this is our accreditation process, it must be alive within the organization.

k. Chris Farren--we have a lot of people who feel they are spectators because they are represented by one or two people. Sub-PMTs could be used to bring these together. Planning marketing—people think "if it doesn't touch my unit, I'm not buying in. If someone else will do marketing, then I'm not involved." Our challenge is to look at internal units and how they can increase marketing.

l. Faye Nell Vowell-- Our systems portfolio and the appraisal will be put on web.

3. Mary Camarena-Hittle--Tuition waiver examples - handout: This is useful information for staff to look at course load vs. tuition/fees. She will send this handout out in e-mail. If faculty and staff take 6 hours per semester, this maximizes their waiver. If you take 6, 6, and 6 you will never pay student fees. Our increase was for 6 hours of tuition--not fees. Non-credit courses taken are also counted into the total dollar value of the employee waiver benefit. The dollar amount of the waiver is equal to 18 hours. Faye Vowell—faculty and staff need to discuss whether fee component needs to be increased. CC--when we do tuition waiver, it doesn't mean that student government doesn't get fees, the institution pays the fees. If we fund the second set of fees, this will come out of I & G. It will be a direct expense if we pursue tuition waiver to include second set of fees. July 1-June 30/academic year.

4. Book donation fund--Staff Senate is in the process of setting up a book donation fund where employees can receive monies that will not be paid back. Staff Senate hasn't firmed up guidelines, but Dan Tressler has done paperwork to begin this process. She wants at least $2,000 per year to give out. Employees earning over $30,000 will not be eligible. Staff Senate will do promotion event --one staff fundraiser per term--pie sale, etc. Kathie Gilbert said they should consider direct donations of textbooks. Faye Vowell asked whether we could put in place a process where we always ask for a second desk copy to put on reserve in the library. Julie Miller thought this might cause possible trouble with Follett. We can't cut into their business by making textbooks available to check out in library. Faye Vowell will discuss book prices with Academic Council.

5. Staff General Assembly will be in mid-April maybe the 13 or 14. They would like to have Dr. Counts attend and speak on legislative session.

6. Union—Staff Senate would like to get sessions set up whereby the union reps and the University reps would come in and speak with thirty minutes of directed questions collected from staff. There would be a 10-15 minute open forum after that. She has started a list of questions and will continue to add to that. Chris Casey suggested waiting on the meetings until the list of those eligible is finalized. Also establishment of local board must be finished.

7. Mary Hittle had a question on finalization policy--Shouldn't students be finalized to be under working contract with university? Business Affairs will no longer finalize on promise of work study monies.

8. Faye Vowell reported on a phone conference with Tulsa CC. We are looking at submitting a joint Title V partnership grant application in March 06. This is a great opportunity for us and want to look at issues we can help them with and vice versa. They are interested in a 2+2 program nursing pathways program and to see if we could do on-line nursing courses. Students could finish a BSN there or even coming here to finish. TCC has 1,500 in their early childhood/education programs and they are looking at partnership with us where we might be able to supply the last two years of an education degree. The effort would also focus on faculty and staff professional development.--6 or 8 areas. They will send team to WNMU and vice versa. TCC is an institution of about 15,000.

9. Kathie Gilbert reported on the data research and analysis position--two candidates coming to campus next Monday and then next Thursday. There will be an open campus forum with a presentation--encourage everyone to attend.

10. Chris Farren on the SCT document imaging project. The program will be installed during spring break and the following week we will train. Equipment has been set up in Admissions, Registrar, and Financial Aid.

11. On the PMT for redesigning the web, if anyone is interested Duane Elms has an example of a revised web page on WIKI. There are at least 20 pages of how the different layers would go together. Call Duane Elms for WIKI information. Steve Liebhart and Dean Foster are working on redesign of web and two weeks expect to have up and demo.

12. Faye Vowell thanked people for efforts in writing the nursing and SOE mid-year reports to CHE. Pat McIntire, T. J. Betenbough, Rosemary Grijalva, Karen Murphy, Marcia Bourdette, and Chris Casey.

13. Faye Vowell will attend an Articulation Task Force Meeting tomorrow in Santa Fe. The business will be to choose faculty and set teams and meeting times.

14. Duane Elms--In the new Martinez computer classroom will have 18 stations. All other classrooms will have instructor stations and ceiling mounted projectors in new addition. IT looks like total tech fee money for SC will be $160,000 this year-- Dell lab and Dell classroom updated; Mac lab and classroom updated, language lab has received better computers, Martinez addition will receive all of its equipment. Thanks to everyone who is doing lobbying. Duane asked for any insights as to what approval requirements processes for imaging system would be helpful. This is the report to file with state regarding retention and destruction of original documents. Chris Casey suggested calling other institutions who are using document imaging for their proposals.

15. Pat McIntire announced that Max Rothpletz, nursing student, was awarded a $1,000 Nightingale scholarship from New Mexico Center for Nursing Excellence.

16. Julie Miller suggested that an official letter of condolence be sent to the family of Victor Moitoret, a former regent. Chris Casey will mention this to Carmen..