Cabinet Minutes
3 December 2003

Present: Julie Morales, Donna Rees, Christie Miller, Tony Macias, Jerry Harmon, Duane Elms, Julie Miller, Faye Vowell, Gwen Cassel, Carmen Maynes, John Counts, Chris Farren, Rick Johnson

• The President congratulated the Cabinet for the work that won the Zia Award. There will be an announcement ceremony on Thursday. The actual award will be given out in early March.



• Academic Council will meet next week for the last time this semester.



• Social Work has sent in its response report to the accreditation visit. Thanks to Katherine Woodard for all her hard work.



• The chairs and deans have received authorization to advertise faculty positions for the next year. We will do two ads in the Chronicle.



• We will have to readvertise the Public Services manager position. We hope to have someone in an acting capacity while we continue the search.



• For finals, the Library will have extended hours as usual.



• On Monday we hosted the Gila Instructional Consortium partners for a meeting to talk about the future of our partnership. We discussed an MOA to govern our interaction. We talked about curriculum: concurrent enrollment as well as in-service for teachers and classes for the public.



• We have received the assessment of our performance from the IT RSPS project. We do not know the details of the assessment. We are in Tier 2.



• We have received the Mobile Media Classroom equipment. We are working on configuring the laptops. They will be good to go for the spring semester. Donna Rees would like to show the equipment off to the Deming legislators before the legislature meets.



• A data projector was stolen from Brancheau two weeks ago. We are asking that faculty be especially vigilant in not leaving the equipment unattended.



• The new Banner server with Oracle 9 was brought up over Thanksgiving.



• The Educause Core Data Service report is out.



• The first IT Strategic Plan meeting will be called soon.



• The student technology equipment for Martinez 110 has been ordered.



• The general use server replacement has been ordered.



• IT will convene the Mustang Express committee to look at the functioning of the portal.



• Lloyd Cowling will be speaking at the next IT - CS brownbag on the 80-20 system.



• NCATE lesson for the day: Spring Syllabi will have to include alignment with the conceptual framework, knowledge, skills and dispositions and how it will be assessed.



• Jerry Harmon spent Monday in ABQ discussing higher education teacher ed is doing--especially special education with the new leadership in the state Department of Education.



• One of President Counts' priorities for this year after the NCATE visit and the budget is that Western come out on top in the competition with NMSU for students in Deming. Lots of NMSU alumni live in Deming. We want to maintain our market share, but NMSU wants to come in and deliver upper division courses. We deliver a lot of lower division courses which get relatively less money in the formula. We need to judiciously take upper division courses and degrees to Deming to build on our strong foundation down there. We might need to put more resources into online courses to compete head to head with NMSU. But we have to be sure we don't promise more than we can deliver.



• Dec 15-16, the Legislative Education Study Committee (LESC) has summoned the deans of education to present on the two to four year transition agreement with the community colleges to accept students as well as other issues in regard to the governance of higher ed.



• The CNET special class is winding down. It will finish in December.



• The first students are being tested for certification in Auto Mechanics. We should get the results soon.



• We won the men's basketball game against Highlands last night. Saturday night is first women's home game against Highlands.



• A number of our students won athletic and academic honors.



• A number of projects are on the books in regard to maintenance. The rock wall in front of Bowden hall will be replaced. A handicapped ramp will be replaced. We bid the PD-Martinez renovation; it will be open for 30 days and we hope to be breaking ground in February.



• Over the break campus police will be working.



• Maintenance is working on the FACT to be ready for graduation. We will have 976 seats without the folding chairs.



• The TAC installation savings report from Sept 2002 to Sept 2003 shows we have saved $84,000.



• There was a break in in the intramural gym during on open swim time. Measures are being taken to close off the rest of the building to ensure security when the building is open.



• The next Alumni Bulletin will out in February.



• Donna Rees shared the Gallup Life article featuring WNMU.



• Donna Rees is looking at staffing patterns at the extended sites. Tor C and Deming have purchased Compass licensing.



• Deming is looking at its PR efforts.



• A skills set inventory for all the tech positions that will be needed at Playas Center will be shared at a meeting next Wednesday.



• The first alumni chapter meeting in Deming was quite successful.



• We will be offering a couple of new business courses in Deming using adjuncts.



• NMSU will be advertising for a director down in Deming; they are trying to recruit Andy Hernandez. They will probably have someone in place in mid April.



• A Faculty Senate meeting took place yesterday.



• Rick Johnson reported that the faculty would like to see some special recognition from the legislature for winning the Zia Award. We could brainstorm what the campus would like to ask for. We could present it at the legislative luncheon prior to the session.



• At a request from the Student Appeals Committee, the Faculty Senate voted to ask faculty to insert a statement in their syllabi in regard to students with disabilities. This statement will go out from Faculty Senate.



• There will be a Community Relations meeting on Dec 10 at 4:00. Betsy Miller will talk about the winter commencement and Mike Martinez will give construction updates.



• United Way is rethinking its regular campaign. They would like to have a bingo in the intramural gym to make money.



• The performance measurement PMT has been meeting.



• The Prospector's dinner will be on Dec 18.



• Admissions has hired a new recruiter who will start on Dec 8.



• Pre registration is going reasonably well.



• The Discover program is available on the web; we are looking into getting the web version.



• Posters for the competitive scholarships are ready to go to the Arizona schools.



• The three year calendar has mistakes in it; since the error was made by the company they will reprint it for us.



• The Board manual has been revised and copies given to the Board.



• The Board meeting tentative agenda will include a working session at 10:00 followed by a closed session with the public meeting at 3:30.



• There will be a cabinet meeting next Tuesday.



• The library is looking at its provision of ILL services to the public and is asking for feedback on a draft proposal. This proposal comes out of a series of discussions and focus groups.