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Senate Meeting Minutes

Associated Students of Western New Mexico University

Student Senate Minutes

November 10, 2004

I.          Call to order

            Meeting was called to order at 8:32 p.m. by Pro Tempore Rutherford.

II.            Opening ceremonies

            Pledge of Allegiance was led by Pro Tempore Rutherford.

III.       Roll call

A.            Senate Present:  Senator Vargas, Senator Murillo, Senator Rojas, Pro Tempore 

Rutherford, Floor Leader Frost, Senator Bass, Senator Ainsworth, Senator Burdette, Senate Secretary Murray, Senator Rodriguez, Senator Wog, Senator Wilson, Senator Medeguari. 

Vice President Boyles and Senator Kaaiakamanu were absent.

IV.       Pro Tempore Rutherford appointed Senator Rojas as Sergeant at Arms.

V.            Approval of Agenda

Pro Tempore Rutherford Entertained a motion to approve the agenda for November 10, 2004.  Senator Wog moved to amend the agenda for November 10, 2004.  Senator Wog pointed out that line item VI section A. needed to change from October 27, 2004 to October 13, 2003.  He also moved to change current line item VI. A. needed to line item VI. B.  Senator Murillo seconded the motion.  Motion passed unanimously. 

VI.       A.            Approval of Minutes of October 13, 2004

Senator Murillo moved to approve the minutes for October 13, 2004.   Senator Bass seconded.  Motion passed unanimously.

B.            Approval of Minutes for October 27, 2004

Senator Rodriguez moved to approve the minutes for October 27, 2004.  Senator Vargas seconded the motion.  Motion passed unanimously.

VII.            Committee Reports

A.                Senator Rojas, spoke on behalf of the Activities Committee expressed her gratitude to those who helped out during homecoming during various events.  She also added that she would like to thank the audience for their support.

B.                 Senator Bass, who sits on the Honors Committee, reported that her committee would appreciate any input that the student senate may offer in order to add to the pamphlet they have been working on.

C.                Senator Frost extended her concern for the homecoming budget and funds that were used during that particular week.

ASWNMU Secretary Doll explained that $300.00 was given to ASWNMU as a donation.  $150.00 went to the Haunted House and $150.00 went towards Homecoming.  She went on by stating that $500.00 was allotted from the Senate.  $50.00 went towards the Halloween dance and the remaining went to the Haunted House.  In addition, $20.00 from the Wal-Mart credit card and $30.00 from the bypass also went to the Haunted House.  Secretary Doll added that $225.00 from ASWNMU went towards Fear Factor prizes.

President Fallstich added that approximately $300.00 was used during Homecoming week and about $200.00 is left.  Most of them went towards cash prizes.  She also reported that in total SEP, ASWNMU, and Psychology Club made a total of $1,100.00, resulting in $397.00 for each organization.  She also told the Senate that $60.00 that was spent on the Wal-Mart card for gifts would be transferred from the agency account back to the Wal-Mart card.

Secretary Doll added that Psychology Club helped out with the Haunted House by getting donations from the community.

D.                Senator Wilson, representing the Work Study of the Month Committee, said that the work study of the month would probably not be in the upcoming issue of Mustang Express.  She also announced a Lobbying/Grants meeting for Sunday November 14, 2004. 

E.                 Senator Ainsworth reported on the constitution and bylaws committee. He expects to have a standing rule completed by next Senate Meeting. .

F.                 Senate Secretary Medeguari announced that the Multicultural Events Committee will have its first meeting on Friday November 12, 2004.

VIII.     New Business

A.                Legislation

i.                     Senator Bass moved to approve matching funds for SEP Club.  Senator Burdette seconded.  Motion passed 14 to 1.

ii.                   Pro Tempore Rutherford entertained a motion to approve Thanksgiving dinner Donation.  Attorney General Montoya introduced a point of order as she explained that Senate funds cannot go towards food purchases.

Senator Ainsworth suggested that a gift card or certificate be used instead, but also expressed his concern for the limited time amount the Senate has to do so.

Senator Rodriguez moved to table line item VIII. A.ii.  Senator Murray seconded. 

IX.       Old Business

Treasurer Carbajal was unable to attend the meeting due to a time conflict with his new job.  President Fallstich read a letter submitted by Treasurer Carbajal for the Senate.  In the letter, Treasurer Carbajal stated that he apologized for his absence.  He added that he sent budget reports to the Senate via email.  He concluded by added to contact him if there were any questions.

X.            Announcements

Gamma Alpha/Gamma Psi Dance committee representative, Mary, introduced the dance their organization was putting together.  The name is “A Black and White Affair” and will be held either in the Gym or the third floor of the student memorial building at 8:00p.m.  The admission has been set for $2.00 with a toy donation or $5.00 without.  The date has not been determined but will be before finals on December seventh or eighth.  It was also mentioned that the toys collected would be used as gifts for local children in need during the holiday season.  Senator Murray asked why the dance would not be on Friday.  Mary answered that her club felt that some students leave town for the weekends, so a dance during the week might have a better turnout.  Secretary Doll offered the organization help with any room reservations that may be needed.

Public Information Director Wog announced a Student Publications Meeting next Monday at 9:00 a.m.

Attorney General Montoya announced a Student Club Council meeting tomorrow at 7:00 p.m.  She urged all club presidents to attend or send a representative.  

Secretary Doll asked the Activities Committee to stay after this Senate Meeting briefly.  She also announced a women’s basketball scrimmage game tomorrow at 5:30 p.m. and Saturday at the same time.

XI.              Adjournment

Senator Rodriguez moved to adjourn the meeting at 8:50 p.m.  Senator Vargas seconded.  Motion passed unanimously.


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