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Senate Meeting Minutes

 

ASWNMU SENATE MEETING
August 25, 2003

I. Call to Order:
A. President Franzoy called the meeting to order at 8:23pm.

II. Opening Ceremonies:
A. Senator Frost led the Pledge of Allegiance.

III. Roll Call:
A. Senators Present: Senator Sadighi, Senator Frost, Senator Menicucci, Senator Singer, Senator Doll, Senator Rice, Senator Bourdette, and Senator Bass.
B. Executive Council Present: President Franzoy, Vice President Frost, Secretary Zankich, and Treasure Carbajal.

IV. Sargent of Arms Appointment:
A. Senator Sadighi was appointed Sargent of Arms for the current meeting.

V. Approval of Agenda:
A. After reviewing the agenda for August 25, 2003 Senator Menicucci moved to add letter E (Committee Reports) under line item VII (Executive Reports). Senator Menicucci also moved to add letter G (Committee Appointments) and letter H (Homecoming Allocation) under line item VIII (New Business). Senator Rice seconded. The motion carries unanimously.

B. Senator Menicucci moved to approve the agenda with all the amendments made. Senator Frost seconded. The motion passed unanimously.

VI. Approval of Minutes:
A. Senator Sadighi made a motion to approve the May 5, 2003 minutes. Senator
Rice seconded. The motion was carried unanimously.

VII. Executive Council Reports:
A. President Franzoy-
President Franzoy announces that yes she was absent for the summer she left us in good hands with Vice President Frost. She apologizes that she was unable to be available for the summer. She would like to welcome everyone back. As far as business she has forms that all of us need to sign and fill out such as key request forms, contact sheets etc. Since the year has started she has some new issues to present the senate with such as the weight room. Scoot Woodard has been in contact with her and wants to add aerobic equipment in the new weight room that is set to expand soon. He needs our assistance in maybe adding that equipment so it is for every student not just the athletic programs. He only has enough money for the building cost and is asking for us to help as much as possible. She also announced the fashion show put on by the Alumni is in Hunter Hall at 5:15pm on August 26, 2003. She also informed us that Secretary Zankich is the Activities Committee Chairman so contact her if interest lies in that area. Finally she informed us that we need three people to sit on the Student Publications Hiring Committee to interview the applicants for the Mustang Editor position. The committee must have an athlete, student at large, and a student that is in housing and the meal plan. If interested please contact her as soon as possible.

B. Vice President Frost-
Vice President Frost confirms that he was the acting president during the summer 2003. He also addressed the help he received by Treasure Carbajal throughout the summer and thanked him for that. Vice President Frost than expanded on the summer work he and Carbajal did. He and Carbajal in fact got three new computers for the ASWNMU offices. They went through training on such things as Banner and Purchase Order Requests. The goal of the executive council this year is to be able to do every persons job in case they are not there or unavailable. They also got supplies, new keys, and a new nurse practitioner. They have been working very close with the Alumni and Jeremy Rutherford. He is excited to see how the Homecoming Week will be this year. He also informed us that there is a key code on the copy machine due to an over expenditure last year. He and Carbajal also set on the Financial Aid and Admissions committees over the summer months. He thinks that they both represented the ASWNMU well.

C. Secretary Zankich-
Secretary Zankich informed us that she is working closely with Sharon Zuniga who is in place of Maria Roulfe for the time being, on Homecoming issues. They are pondering on the idea of maybe having a dance before the actual Homecoming Dance. They are hoping it promotes student involvement more so then there has been in the past. Also if you are interested in the Activities committee please see her as soon as possible. There are two scheduled meetings on August 27, 2003 (Alumni), and September 3, 2003 (Alumni).

D. Treasurer Carbajal-
Treasurer Carbajal presented the budget broken down into summer and fall 2003. (Refer to Attachment A) He said this is a rough estimate due to Banner being down but it is something we can go off of until Banner is up and working. He will have the exact figures for us soon.

E. Committee Reports-
Senator Doll reported that she sat on the Financial Aid Committee in the appeals on August 21, 2003. She and the other committee members had to deny the case that was up for review. She wanted to let everyone know that the person denied will be by to ask for assistance. The Hardship Scholarship was something talked about last year by the President at the time, Zane Howard but she was unsure if it was put into place. She is just preparing us because she is planning on coming to the Student Government. That was the only case that was up for appeals at the time.

VIII. New Business:
A. Senate Appointments-
President Franzoy spoke of the mass applicants they had to choose from. Her and Vice President Frost went through and did the interviews and the ten people that were chosen to be senator applicants were the ones the senators themselves had to choose from. Only six can be chosen out of the ten. She stated that she was very glad and excited with the amount of interest the New Year has brought to student government. The list of applicants is as follows: Anne Marie Boyd, Farah Upton, Andy Ainsworth, Richard “Mikey” Rodriguez, Chris Schijetnan, Beth Davis, Ashley Whalen, Kerrie Wog, Jeremy Rutherford, and Amanda Heins. The senators will vote one by one by a show of hands.

-Vice President Frost announces the first applicant Farah Upton. Senator Menicucci motions to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Farah Upton approved.

-Vice President Frost announces the second applicant Ashley Whalen. Senator Menicucci motions to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Ashley Whalen approved.

-Vice President Frost announces the third applicant Jeremy Rutherford. Senator Menicucci motions not to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Jeremy Rutherford not approved.

-Vice President Frost announces the fourth applicant Ann Marie Boyd. Senator Menicucci motions to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Ann Marie Boyd approved.

-Vice President Frost announces the fifth applicant Andy Ainsworth. Senator Menicucci motions to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Andy Ainsworth approved.

-Vice President Frost announces the sixth applicant Amanda Heins. Senator Menicucci motions not to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Amanda Heins not approved.

-Vice President Frost announces the seventh applicant Beth Davis. Senator Menicucci motions not to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Beth Davis not approved.

-Vice President Frost announces the eighth applicant Richard “Mikey” Rodriguez. Senator Menicucci motions to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Richard “Mikey” Rodriguez approved.

-Vice President Frost announces the ninth applicant Kerri Wog. Senator Menicucci motions not to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Kerri Wog not approved.

-Vice President Frost announces the tenth applicant Chris Schjetnan. Senator Menicucci motions to approve the applicant. Senator Frost seconded the motion, motion passed unanimously by the Senate. Chris Schjetnan approved.

President Franzoy asked the new six Senators to come forward so they can be sworn in to the newly elected office. Senators Farah Upton, Ashley Whalen, Andy Ainsworth, Richard “Mikey” Rodriguez, and Chris Schjetnan all sworn in .

Oath of Office
I, (State your Name), having been elected to the office of (State your Position) at Western New Mexico University for the Academic Year 2003-2004 do solemnly swear that I will support the constitution of the Associated Students of Western New Mexico University, and Faithfully and impartially discharge the duties of said office to the best of my ability, so help me God.

B. Presidential Workshop-
President Franzoy asked the Senators if they would like to participate in the workshop on Roberts Rules and Orders. Dr Manazaneras has said he will be willing to have this workshop with us. We more than likely have it on a Saturday and it will count as hours. There will be a two hour session set aside. Senator Menicucci motioned to table until the date was set officially. Senator Frost seconded, motion passed unanimously.

C. Polo Shirts-
Senator Doll brought up the idea to purchase shirts for the Senators. It would help get the word out. Senator Menicucci motioned to table it until next meeting. Senator Frost seconded it, passed unanimously.

D. Press Release
Senator Doll wants to have a press release of the Senators and the Executive Council to get the word out. She wants one with the WNMU paper and Silver City Daily News. Senator Menicucci motioned to table it until next meeting. Senator Frost seconded it, passed unanimously.

E. Float Ideas
Senator Doll was setting ideas about this next Homecoming and I am going to present them to the Activities Committee.

F. Committee Appointments-
President Franzoy said she will present the list next meeting and that we all need to sign up for one of each. As soon as possible.

G. Homecoming Allocation-
Secretary Zankich asked for 500.00 for the homecoming dance and decorations. On the stipulation, that whatever is not used will be given back to the ASWNMU. Senator Menicucci motioned to pass based on the stipulation. Senator Frost seconded, motion passed unanimously.

VIII. Announcements:
A. Senator Doll wants to let everybody know that Kaitee Doll is on her way to N.Y.C. to work at VIBE magazine. She sends her love and laughs.

B. President Franzoy announced the paperwork that needed to be completed ASAP.

C. Senator Doll motioned to table the meeting time for next time, Senator Frost seconded. Motion passed unanimously.

IX. Adjournment:
A. Senator Rice motioned to adjourn the meeting. Senator Frost seconded, motion passed unanimously. Meeting adjourned at 9:00pm.


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