ASWNMU SENATE MEETING
I. Call to Order
The meeting was called to order by Vice President Cano at 7:08a.m.
II. Pledge of Allegiance
III. Roll Call
President Murguia arrived late, Vice President Cano, Secretary
Loving arrived late and Treasurer Bocanegra for the Executive
Council. Senators Denton, Dunham, Gomez, Hazlett, Kenny, Levitt,
Preston, Rutherford, Talimatasi, Urquijo, and Zuniga Present for
the Senate. Senators Dunlap and Perez absent without proxy.
IV. Approval of Agenda
Senator Hazlett asked that the times of the meeting be discussed
under new business. President Murguia suggests adding the ASNM
conference under new business. And in addition Stacy Heam will
be added to new business. Senator Urquijo made a motion to accept
the agenda seconded by Senator Levitt. Motion carried 12-0.
V. Approval of Minutes
Senator Urquijo motions to approe the minutes of the May 4, 2000
meeting. Senator Hazlett seconds the motion and the motion carried
12-0. Senator Hazlett motion to approve the minutes of the special
meeting of May 4, 2000. Senator Preston seconded the motion the
motion carried 12-0. Senator Hazlett suggested adding to the special
minutes that there was not a quorum to conduct any voting business.
Senator Hazlett motioned to accept the minutes of the special
meeting on August 24, 2000. Senator Urquijo seconded the motion
and the motion carries 12-0.
VI. Executive Council Reports
A.) President Murguia:
President Murguia welcomes everyone back. Also welcomes senators
to participate and talk about what is happening on campus. A note
made that the Student Affairs, Governmental Affairs Director and
Attorney General positions were still open, and that if any concerns
need to be brought to his attention that before the position was
filled would be good. September 21-23, 2000 is the ASNM Meeting
and the Director of the meeting has been planning on this three
day event. Summer spending went good and that there was a $999.00
left over of the summer money. This concluded his report.
B.) Vice President Cano:
There is a mobile clinic on campus and she requested that we let
people know. Committee placement has been started and would
like to know what the senators interest are to make placement
easier. Also the availability forms needed to be completed and
returned in order to select appropriate time for senate meetings.
Vice President Cano welcomes everyone back. This concluded her
C.) Secretary Loving:
Homecoming is in preparation and the theme for this year is Mustang
Mardigras. There will be a float making class and new standards
will be incorporated. These standards consist of good taste, theme
and school spirit. Entry forms will be available on the
30th of August and clubs need to participate.
This concluded her report.
D.) Treasurer Bocanegra:
Treasurer Bocanegra is trying to bring the Banner into the computer
system in ASWNMU offices to have an access to the Club accounts
for information purposes. Dr. Farren's secretary said that she
would print one out every two weeks. Student Government Account
is currently $20,495.53. The Student Lobby Account is $3,315.00
and the Student Hall of Fame is at $2,041.00. Open door spending
policy is still in affect. Treasurer Bocanegra welcomes the senators
back and to come and speak with him at any time. This concluded
V. Old Business
There was no old business to conduct at this meeting.
VI. New Business
A.) Meeting Times:
Vice President Cano starts discussion with her expressing that
she is open to any meeting time. Treasurer Bocanegra suggests
on Monday afternoon. Volleyball has practice and can not meet
at this time. Senator Hazlett suggests days of the week to see
what may be open. After running through the week to see if times
were open, Senator Urquijo motions to table this topic till next
meeting after schedules are in. Senator Hazeltt seconds the motion.
Senator Hazlett suggests meeting again next Tuesday morning. Senator
Hazlett makes a friendly amendment to Senator Urquijo and the
motion is tabled 12-0.
B.) Club Recognition:
Celita Castillo represented the yearbook group to see if they
could be recognized as a club. The yearbook has not been active
since 1993 and would like to have a chance to start it again.
Becoming a club would help with the process of publication. All
paper work is in to be recognized. Senator Hazlett motions to
accept the year book club. Senator Urquijo seconds the motion
and the motion carries 12-0.
C.) Senate Manual
- Agenda Placement Policy: Vice President
Cano adds to the policy a fifth item be prepared by the senate
secretary. Senator that is-stated, that the agenda
will Dunham motions to accept
the policy and Senator Denton seconds and the motion carries
- Senate Secretary Duties: Senator Urquijo
motions to accept the duties and Senator Dunham seconds, The
motion carries 12-0.
D.) Club Packet
- Allocation Policy: In order for Clubs
to request money from Student Government they must do a fundraiser
first. From there they can request up to 100% of total monies
earned from the most previous fundraiser. This will be decided
upon by the senate on what percentage of the fundraiser money
will be matched. Senator Urquijo suggested a cap be put on
the Allocation Policy. Senator Hazlett motioned to accept
the policy as written and Senator Dunham seconds the motion.
The motion carries 12-0.
- Requirements for Participation Policy:
President Murguia explains that the miscellaneous requirement
is serving ASWNMU at the request of the Executive Branch.
This is to allow the clubs to have an alternate way to meet
the requirernents in order to be involved and participate
in school activities. These activities must be pre-approved
by Secretary Loving. Seiator Hazlett suggests that the club
should be given a copy of the signed agreement. Senator Hazlett
motioned to accept the requirements and Senator Preston seconded
the motion. The motion carries 12-0.
E.) ASNIM Meeting
President Murguia is requesting 2300.00 from the student govemment
to help fund this event. Reason for the amount is because that
what was used last year, but President
Marguia does not feel that he will need this amount in full. He
has found contributions from people like Dr. Counts who is willing
to sponsor a meal. Items that need to be funded are as follows
4 meals, lodging of director and executives, gifts, and office
material such as nametags, binder's etc. This meeting is important
for our recognition in Santa Fe for lobbying purposes and this
meeting will have important people talking about important issues.
Senator Hazlett clarified out of which account the money would
come from the student government account or the Lobbying account
and President Murguia did not know yet. Senator Hazlett motioned
to allocate $2000.00 to the help fund the meeting. Senator Levitt
seconds and the motion carries 12-0.
F.) Stacy Hearn
Stacy Heam an applicant for the Mustang Editor position wanted
to make known that it was possible that the position was filled
wrongfully based on these accusations. Stacy Heam said that she
had never received an interview for the job. That she had also
thought that there was not an announcement of the position in
the paper. Her other concern was that there could be a bias standpoint
with the current editor who is Vice President Cano. Stacy Hearn
suggested that reforming the policy might be a way to solve the
problem. She does not feel that the hiring of the editor was ethically
conducted. Senator Hazlett suggested that she need to go to the
board who hired the editor to discuss her concerns. The senate
as a whole suggested that she go to the board with her complaints
and that we would help her with any other ways of investigating
this problem if she needed the help.
Vice President Cano would like to emphasize how important it is
to turn in the availability schedules as soon as possible. Also
to not forget about the meeting on September 5, 2000 at 7:00 a.m.
Senator Hazllet moved to adjourn the meeting at 8:13 a.m. Seconded
by Senator Levitt. 12-0 motion carried.