ASWNMU SENATE MEETING
(Recording of Meeting Tape 6A)
December 7, 2000
I. Call to Order
The meeting was called to order by Vice President Denton at
II. Pledge of Allegiance
III. Roll Call
Senators Amavizca, Castillo, Gomez, Guevara, Kenny, Preston,
Romano, Rutherford, Talimatasi, and Urquijo were present for
the Senate. Senator Perez was late. Senator Levitt was absent.
IV. Approval of Agenda
Senator Urquijo asked that Special Needs Allocation be added
as C. under New Business. Senator Preston moved to approve the
agenda. Senator Romano seconded. Motion carried 10-0.
V. Approval of the Minutes
Senator Urquijo moved to approve the minutes of November 14th.
Senator Castillo seconded. Motion carried 10-0. Senator Castillo
moved to approve the minutes of November 16th. Senator Guevara
seconded. Motion carried 10-0. Senator Urquijo moved to approve
the minutes of November 28th. Senator Talimatasi seconded. Motion
VI. Executive Council Reports
A. President Murguia
President Murguia reported to the Senate on the Media conference
he and other members of the Executive Council attended. President
Murguia informed the Senate that because this was the first
time the conference has been organized, they were able to mold
the conference with their ideas. Because the conference was
about communication, they attended a number of presentations.
They were also exposed to a number of communication techniques,
which included commercial production and on how to use the video
equipment. President Murguia explained to the Senate how some
of the students in Mexico Universities go about producing their
own school newspapers. He expressed how the conference was able
to put things into perspective on how the media impacts Mexican
students and the options they have. President Murguia informed
the Senate that out of the $1,500 allocated to them, they used
$1,368. President Murguia presented a certificate to those who
went to the conference. President Murguia spoke to the Senate
about allocations. He said that clubs have the right to ask
the Senate for allocations as long as they have the proper documentation
and follow the policies set by the Senate. President Murguia
advised the Senate to think about who they vote to allocate
money to. Those who really need the money have higher priority
than those who already have the funds do. He also informed the
Senate that next semester, an Executive Council recommendation
on spending would be submitted before the Senate. This document
will set guidelines on spending. President Murguia informed
the Senate that the survey results would help decide where the
money is needed. He informed the Senators that they too could
set up spending regulations. This concluded his report.
B. Vice President Denton
Vice President Denton asked the Senators to fill out a spring
schedule of their classes so that she may set up a meeting time
for the Senate meetings next semester. This concluded her report.
C. Chief of Staff Loving
Chief of Staff Loving informed the Senate that she has turned
in a letter of resignation so that she may pursue other opportunities.
This concluded her report.
D. Secretary Zuniga
Secretary Zuniga passed out a sheet and asked the Senators to
provide their e-mail address, phone number and home address
from Silver City and home, if different. Secretary Zuniga asked
the Senators to provide her with a schedule of their committee
meetings and the name of the chair of their committees. She
asked the Senators provide this information to her by the first
Senate meeting next semester. This information is necessary
so that someone can cover for them if they are not able to attend
their committee meeting. This concluded her report.
E. Treasurer Bocanegra
Treasurer Bocanegra handed to the Senate copy of the ASWNMU
budget. He informed the Senate that the reason the budget began
with negative amounts is because he was unable to find the amount
that was already in the account. Because of this, the rollover
amount from last semester does not apply to the figures we have
now. Also, he pointed out that there were a few senate allocations
that had not been specified but would be. Finally, $800.00 had
to be subtracted from the total of $6,598.89 for Secretary Zuniga's
stipend. The final total in the ASWNMU budget was $5,798.89.
This concluded his report.
F. Attorney General Hazlett
Attorney General Hazlett asked the Senate to form a committee
to set standing rules for next year's Senate. He pointed out
that these rules would facilitate the procedures conducted by
the Senate in the upcoming years, including Senate stipends.
This concluded his report.
G. Governmental Affairs Director Luna Governmental Affairs Director
Luna informed the Senate that he received 350 surveys. He thanked
everyone who took part in conducting the surveys and expressed
that it was a success. He informed those in the Survey Committee
that a meeting would take place today at 1:00 p.m. This concluded
VII. Old Business
A. President Murguia - University Committees President Murguia
informed the Senate that while conducting the surveys he ran
into some students that wanted to take part in some of the University
Committees. John Gosek asked him to be part of the C&I (Curriculum
and Instruction) committee. President Murguia recommended John
Gosek for the C&I committee and asked the Senate to approve
his committee appointment. Senator Urquijo asked what part John
Gosek would play in the committee. President Murguia replied
that he would be representing the student body. Senator Preston
moved to approve John Gosek for the C&I committee. Senator Romano
seconded. Motion carried 10-0.
B. Secretary Zuniga - Christmas Party Secretary Zuniga informed
the Senate that the Christmas Party that had been planned for
the end of the semester had been cancelled due to lack of preparation
time. She asked the Senators to think about ideas on maybe a
welcome back party or dinner. The committee members will stay
the same. Secretary Zuniga informed the Senate that the committee
would need at least three weeks in advance in order to make
all the proper arrangements. Further details will be discussed
at the next Senate meeting in the spring.
VIII. New Business
A. Special Allocation - Mustang: Kendra Milligan Mustang Editor
Kendra Milligan asked the Senate to allocate $3,611.00 to purchase
new equipment for The Mustang. She informed the Senate that
if the equipment is not purchased it could affect the date in
which the first issue of The Mustang is done for next semester.
Floor Leader Gomez asked Kendra Milligan what the current budget
was for The Mustang. Kendra replied that the budget is $25,000
for the whole semester but, due to the high demand for more
newspaper publications, The Mustang would be producing 10 issues
in one semester instead of the usual 13 issues in one year,
in order to make up for the shortage of issues this semester.
Senator Urquijo expressed his hesitation in granting this allocation
due to the fact that only one issue of The Mustang was published
this semester. Attorney Zeke Hazlett explained to the Senate
that The Mustang is part of a 5-year renovation plan and that
they were now entering the 3rd phase of this plan. Unfortunately,
some valuable equipment was stolen over the summer, which has
set them back. He urged the Senate to help The Mustang somehow.
Treasurer Bocanegra asked Kendra Milligan to specify what the
money would be used for. Kendra Milligan informed the Senate
that it would cost $9,000 to publish 10 issues of The Mustang,
$9,000 to pay for more work-studies, and $4,000 in petty cash
to pay for office supplies. Senator Talimatasi asked Kendra
about the rate at which the papers would be published. Kendra
replied that she hoped to have an issue out every 2 weeks. She
also informed the Senate that in the paper she hoped to include
information on the different clubs and activities on campus.
President Murguia asked Kendra if the advertisement rates had
been factored into their account. She replied that The Mustang
only received about $200 in advertisement fees and so the difference
would not be much. Pro-Tempore Preston reminded everyone that
a percentage of the $25,000 could be allocated. Senator Urquijo
expressed that he was still unconvinced due to the fact that
President Murguia brought back a paper from a university in
Mexico which he informed us cost about $.25 to make; and that
the Mustang received $9.75 from student fees each semester and
still were not able to produce the set amount of issues per
semester. Kendra Milligan expressed that she was not previously
in charge of The Mustang but as of now she not only wanted to
upgrade The Mustang offices but also give back to the students
all the issues which they paid for. Senator Talimatasi pointed
out that the ASWNMU budget was at about $5,000 and that The
Mustang budget was at $24,000 which would leave Student Government
with about $1,500 while The Mustang would have $27,000. Kendra
reminded the Senate that the money would go for publication
of The Mustang. Treasurer Bocanegra asked Kendra if she could
put something in writing so the student body can be sure that
all 10 issues would be published next semester since only one
issue had been published this semester. Kendra replied that
she could and also reminded the Senate that there were 3 members
from ASWNMU who were also in the Student Publication Board who
could also watch over the progress from The Mustang. President
Murguia informed the Senate that at this point, because of the
activities planned for this semester and next semester, he felt
that Student Government is in no position to allocate $3,611.00
to The Mustang. However, when next semester's ASWNMU Spending
Recommendation was completed, any money left over could be considered
for The Mustang. Attorney General Hazlett addressed three issues.
First, he explained that he did speak to someone concerning
the broken door but was told that it was not a Student Government
issue. Second, the computer that was stolen was not purchased
correctly and therefore was not covered under university insurance.
Third, he asked the Senate not to punish the current Mustang
staff for past errors. Senator Castillo inquired about the number
of issues that was produced for each issue of The Mustang. Kendra
Milligan replied that they produce 700 copies of each Mustang
issue. President Murguia pointed out that the students had already
paid $9.75 in student fees to The Mustang and that ASWNMU was
not under any obligation or position to allocate an additional
$3.611.00 to them. Pro-Tempore Preston moved to table this issue
until next semester. Senator Romano seconded. Motion carried
B. Club Allocations
1. Mecha - Jay Murguia Club representative, Jay Murguia asked
the Senate to match the amount of $240.00 earned during a tamale
sale. Senator Urquijo moved to allocate $240.00 to Mecha. Senator
Castillo seconded. Motion carried 10-0.
2. Varsity Club Floor Leader Gomez informed the Senate that
the Varsity club was advised to prepare the proper documentation
for their allocation. Senator Talimatasi moved to table the
Varsity club. Senator Kenny seconded. Motion carried 10-0.
C. Special Needs Senator Urquijo asked the senate to allocate
$279.00 to the Special Needs program so that they could purchase
software that would teach students how to obtain grants. Senator
Talimatasi moved to allocate $275.00 to the Special Needs program.
Senator Castillo seconded. Motion carried 10-0.
Vice President Denton informed the Senate that no meeting time
or date had been set for next semester's first Student Council
meeting. She also informed everyone that there would be a concert
tonight at 9:30p.m in the Graham gym.
Senator Talimatasi moved to adjourn at 8:15 a.m. Seconded by
Senator Guevara. Motion carried 10-0.