Senate Meeting Minutes


(Recording of Meeting Tape 1A)
September 5, 2000

I. Call to Order
The meeting was called to order by Vice President Cano at 7:10 a.m.

II. Pledge of Allegiance

III. Roll Call
President Murguia , Vice President Cano, Secretary Loving, were present for Executive Council. Treasurer Bocanegra was absent. Senators Denton, Gomez, Hazlett, Kenny, Perez, Preston, Romano, Rutherford, Talimatasi, Urquijo, and Zuniga were present for the Senate. Senators Dunham, Dunlap, and Levitt were absent without a proxy. Senator Hazlett motioned to vacate the position of Senator Dunlap from office. Seconded by Senator Denton. Motion carried 11-0.

IV. Approval of the Agenda
Senator Denton made a motion to accept the agenda. Seconded by Senator Talimatasi. Senator Urquijo mentioned that this was the meeting that we needed to decide on the meeting time and that this should be added to the agenda under Old Business. Motion carried 11-0.

V. Approval of Minutes
Senator Urquijo motioned to approve the minutes of the April 13, 2000 meeting. Seconded by Denton. Motion carries 11-0. Senator Hazlett motioned to approve the minutes of the August 29, 2000 meeting. Seconded by Preston. Motion carried 11-0.

VI. Executive Council Reports
A.) President Murguia:
President Murguia needs to use some of the left over summer monies to by office supplies. His estimated spending would be $230.00 of the summer budget. He offered to the senators to stop by and see if there is anything they would need to add to the list for their Senate Chambers. This concluded his report.
B.) Vice President Cano:
She would like to fill all the committee vacancies, so she needs the Senators to step forward and sign up for one of them. This concluded her report.
C.) Secretary Loving:
She introduced the Copy Machine Policy to the senate and would like anyone using the copy machine to uphold to the policy. Homecoming committee needs to have clubs come and talk about their floats that they are planning to have in the parade. The next meeting is September 6, 2000 at 5:30 p.m. in Hunter Hall. She stressed her concern to the clubs to try to attend this meeting. This concluded her report.
D.) Treasurer Bocanegra:
Was not present.

VII. Old Business
A.) Summer Budget & Office Supplies President Murguia had talked about the use of $230.00 of the left over summer funds to buy office supplies during his report. The senate acknowledges this.
B.) Meeting Times Vice President Cano found that according to the schedules turned into her by the Senate that the 7.00 a.m. meeting time is the only time that everyone could make it. Senator Urquijo motioned to accept the time of the meetings to be at 7:00 a.m. on Tuesdays. Seconded by Senator Denton. Senator Talimatasi made a friendly amendment to have the meetings start at 7:15 a.m. instead of 7:00 a.m. Senator Urquijo accepted the friendly amendment and the new meeting is 7:15 a.m. every other Tuesday. The motioned carried 10-1. The next meeting is on September 19, 2000.

VIII. New Business
A.) Club Recognition
1. Alpha Phi Sigma John Costilla-Gonzalez a representative of the club came to speak on their behalf. This club has been a part of past school activities, Great Race, Homecoming etc.. They are also a part of the National Honor Society and the members are to uphold a 3.0 grade point average to be apart of the club. Senator Zuniga motioned to accept the Alpha Phi Sigma. Senator Preston seconded the motion. Motion carried 11-0. 2.
2. Criminal Justice Club John Costilla-Gonzalez a representative of the Criminal Justice Club came to speak on their behalf. This club has been a part of the school for a while now and is active in school activities. One of the many programs that they have offered the school is the Identakid program. Senator Hazlett motioned to accept the Criminal Justice Club. Senator Denton seconded the motion. Motion carried 11-0. 3.
3. Dance Team There was not a representative present to speak on their behalf at this time. Senator Urquijo motioned to table the Dance Team until there was a representative present. Senator Preston seconded the motion. Motion carried 11-0. 4.
4. Fellowship of Christian Athletes Senator Rutherford a member of the club will speak on their behalf at this time. He informed us that the club has been active in school activities and plans to be active this year. They also have a Wednesday Night Fellowship that anyone who would like to attend is welcome. Senator Denton motioned to accept the Fellowship of Christian Athletes. Senator Romano seconded the motion. Motion carried 6-0 with 5 abstentions.
5. MEChA President Murguia a member of the club is here to speak on their behalf. This club has been on campus for a few years and they promote Cultural, Social and Political involvement. He would like to extend an invitation for people to come and join. Senator Hazlett wanted to state the reason for him not voting is because he is a part of the club but he does not agree with the rule that a member of a club can not add a vote for their club. Senator Hazlett motioned to accept MEChA. Senator Perez seconded the motion. Motion carried 10-0 with 1 abstention.
6. Dance Team A representative is now present and she is Tammy Perez the sponsor. She had expressed that the Dance Team performs at football games and basketball games. She also informed us that this is her second time being the sponsor of the Western New Mexico Dance Team and has 10 girls at this time but would like to have more. A response to an audience member's question about the possibility of a guy wanting to be apart of the dance team was a yes. She encouraged this. Senator Hazlett questioned the President and Vice President positions filled out on the club application that this should have been noted that these positions are Captain and Co-Captain positions. Also that the treasurer and the sponsor needed to sign off on the application. The constitution is the same one as last year. Senator Zuniga questioned the statement that the dance team would only be performing at the football and basketball games. Senator Zuniga wanted to introduce that there are other sports on campus and other activities that could be performed at during the year. Tammy Perez responded that they would like to be apart of these other activities and would look into it. Senator Hazlett motioned to table the Dance Team until the Officers have been added to the application. Senator Denton seconded the motion. Motion carried 11-0.
7. Omega Chi Phi Jenny Zamora a representative of the club who is speaking on their behalf stated that the new club/sorority is a social sorority. This sorority has GPA requirements and is an organization to serve the community and the university. Their sisterhood is based on love and friendship. Their values are loyalty, integrity, honor and recognition. Vice President Cano asked what the GPA requirement is. Jenny responded that it is a 2.3. Senator Gomez motioned to accept the Omega Chi Phi sorority. Senator Preston seconded the motion. Motion carried 11-0. B.)
Marriott Jessica Higgins the General Manager of the Sodexho Marriott Services came to inform the senate of what their food service is and to answer any questions that the senate may have. Jessica spoke about the hours of the Café Fresca (Pizza Place on the third floor of the Student Memorial Building) have been changed to 7:00 a.m. to 6:00 p.m. and if there is a need for longer hours please bring this to her attention. The hours of the Selona (Antonia's next to the main cafeteria) are 7:00 a.m. to 3:00 p.m. Senator Hazlett brought up that the coffee in the Café Fresca was not the best and that the cups were a bit of a problem. Jessica mentioned that she would look into the situation and try out some new products. Senator Urquijo had a concern about the prices at the Café Fresca. He felt that they were too high. Jessica needed to do some deeper investigation about the prices and would find out how much control she had in changing them. She made a note that the university had approved the prices. The other concern was that there was not yet a substitute for the Fresconte that was served last year. She said that she would look into this also and find something that would be a good substitute. The Cafeteria has had a few problems with the cook and hopes that in the next week or so there will be an obvious improvement to the entire eating experience. This will include presentation and food combinations as well as service. Menus should be posted along with the suggestion board being attended to. Senator Preston asked about the swipe machine for the meal cards and the swipe machine will be available in the next week. Senator Rutherford asked about meals being carried over from semester to semester. Jessica informed us, that this is not what will happen. Jessica plans to e-mail the students and inform them of what is available. Vice-President Cano suggested to get a high chair and Jessica said no problem. This was the end of the information and questions asked.
C.) Confirmation of Executive Appointments
1. Attorney General President Murguia stressed that Zeke Hazlett was the most qualified for the position. He mentioned that his final decision has been made. Senator Rutherford wanted to know what exactly the Attorney General did and Senator Hazlett gave some of that information.
2. Governmental Affairs Director President Murguia had made his final decision and also stressed that he was most qualified for the position. There was no discussion and the motion for the two positions were made together. Senator Denton made a motion to accept Zeke Hazlett as Attorney General and Dennis Luna as Governmental Affairs Director. Senator Romano seconded the motion. Motion carried 11-0. Senator Hazlett gave Senator Pro-Tempore his letter of resignation. Zeke Hazlett and Dennis Luna were sworn in by President Murguia for the positions of Attorney General and Governmental Affairs Director.
D.) Pro Tempore and Floor Leader Duties Vice President Cano said that she would like to get together with both position holders and discuss what their feelings were about this. She had already started working on this and will have it available at the next meeting.
E.) Senators stipends Senator Pro Tempore Urquijo wanted to inform the senators of what the idea was about these stipends. He wanted to see the senators get some kind of stipend for putting in the extra work. Senators would receive up to $200.00, the Pro Tempore and the Floor Leader would receive $250.00 and the Senate Secretary would receive $350.00. Himself and President Murguia felt that the stipends should be handed out at the end of the semester. He left the senate with the idea and would like everyone to consider this and have suggestions on the matter at the next meeting so that they could vote on it.
F.) Discretionary Funds Senator Urquijo would like to have a discretionary fund of $500.00 at the hand of the senate for flowers for a funeral for example. This is something else for the senate to think about and be prepared to vote on at the next meeting.

IX. Announcements
Vice President Cano would like to remind everyone to come and choose a committee to be on. The next meeting is on September 19, 2000 at 7:15 a.m.

X. Adjournment
Senator Denton motioned to adjourn the meeting at 8:15 a.m. Senator Talimatasi seconded the motion. Motion carried 11-0.

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