ASWNMU SENATE MEETING
(Recording of Meeting Tape 1B)
September 19, 2000
I. Call to Order
The meeting was called to order by Vice President Cano at 7:10 a.m.
II. Pledge of Allegiance
III. Roll Call
President Murguia, Vice President Cano, Secretary Loving, Treasurer
Bocanegra Attorney General Hazlett, Governmental Affairs Director Luna
was present for the Executive Council. Senator Denton, Gomez, Levitt,
Preston, Romano, Talimatasi, Urquijo, Zuniga was present for the Senate.
Senator Perez was late. Senator Rutherford was absent with a Proxy.
Senator Kenny was absent without a Proxy. Senator Denton motioned to
vacate the seat position of Senate Floor Leader Dunham from office.
Seconded by Senator Urquijo. Motion Carried 9-0.
IV. Approval of the Agenda
Senator Denton made a motion to accept the agenda. Seconded by Senator
Preston. Motion carries 9-0. V. Approval of the Minutes Senator Zuniga
commented that there were some changes to the minutes of September 5,
2000 that need to be addressed and they were: 1.) The last sentence
in item 1 of section C needed to be deleted, 2.) That the letter of
resignation needed to be placed under item 2 of section C, 3.) the swearing
in of the two offices needed to be mentioned also under the Confirmation
of Executive Appointments, 4.) Senator Ramono name was corrected. Senator
Talimatasi made a motion to accept the minutes of September 5, 2000
as changed. Seconded by Senator Preston. Motion carries 9-0.
VI. Executive Council Reports
A. President Murguia President Murguia passed out the agenda for the
ASNM conference and encouraged everyone to come. He also asked that
if you to attend to let Secretary Loving or himself know when you were
going to attend. He made a note that he had been allocated $2000.00
for this conference and that he had spent only $1782.79 but that the
final number is still pending because of meals. The ASNM business is
to fill seats and to get a basis on the funding of the lobbying efforts.
This concludes his report.
B. Vice President Cano The issues of obtaining from voting for a club
that you are a part of is not a rule but has been a tradition. Senator
Denton talked about the need for Dances and when it would be a good
time to have them. The need for more dances is there and Saturday nights
are the preferred night. At the next meeting their needs to be senate
action. This concluded her report.
C. Secretary Loving Homecoming application entry forms for the parade
are due October 6, 2000. Nominations for Homecoming Court are due by
September 28, 2000. The approximate length of entry that is stated on
the bottom of the entry forms just needs to have an approximate length
in order to satisfy the requirement. Clubs who want to have their picture
put in the yearbook can contact the president of the Year Book Club.
Student Health Advisory Board is trying to have the Health Plan be what
the students want. This concluded her report.
D. Treasurer Bocanegra The ASWNMU account balance is $17,521.53. He
is still trying to get the end of the year budget from Joey Alderman.
He suggests giving serious thought about the club allocation and the
fundraising. This concluded his report.
E. Attorney General Hazlett He wanted to have the Senate be aware that
there was seven clubs to be recognized at this meeting. Also that there
would probably be six more.
F. Governmental Affairs Director Luna Had nothing to report.
VII. Old Business
A. Marriott Jessica wanted to check back with the students make sure
that things were being taken care of. She had to report that new cups
were purchased lids and raps for the cups so that they are not hot to
hold are in the works. The senate agreed with her that the cups were
great. New flavors of coffee drinks have also been added to the Café
Fresca. The high chair is on back order and will be here as soon as
possible. Can sodas are 50 cents at Lavansita. She is appreciative of
the comments and suggestions. So if there are any concerns speak up.
Once a month there is a special lunch. The new chef will be at work
on Monday September 25, 2000. The Homecoming dinner will be a Cajun
dinner and she encourages everyone to be involved.
B. Senator Stipends Senator stipends needed to be voted on at this meeting
and the amounts were Senators at $200.00, Floor Leader at $250.00, Pro-Tempore
$250.00, and Secretary at $350.00. Senator Denton wanted to know about
the Floor Leader position because of having to remove the previous Floor
Leader. Vice President Cano gave out a tentative Floor leader and Pro-Tempore
duty sheet. The voting in of the Floor Leader has been moved under the
Announcements. The checks will be given at the end of the semester and
new senators will have a prorated stipend. Senator Denton motioned to
accept the stipends to be given out at the end of the year. Senator
Romano seconded the motion. Motion carried 10-0. Senator Zuniga motioned
to accept the amounts of the stipends to be given at Senators at $200.00,
Floor Leader at $250.00, Pro-Tempore $250.00, and Secretary at $350.00.
Senator Preston seconded the motion. Motion carries 10-0.
C. Discretionary Funds This is a fund that will be used at President
Murguia's discretion to help out and benefit students on campus. In
addition this fund will be used for acknowledgement cards, flowers,
gifts etc. This fund will be $500.00 and will stay at $500.00 every
semester and never exceed that amount. Attorney General Hazlett suggested
that the fund should be named Presidential Discretionary funds. The
funds are as follows (this was presented by Attorney General Hazlett);
a) funded by a 2/3 vote of the senate at start of each semester and
funding for Summer I and Summer II at the last senate meeting of the
Spring Semester, b) may not be used for campaign and /or election expenses
for any candidate, c) ¾ vote to amend, d) included a report of expenses.
If at the end of a semester the fund has not been used the amount stays
the same it does not roll over to the next semester. If the fund is
used at some time during the next semester the amount can be updated.
Treasure Bocanegra stated the fund should have and show at senate meeting
if there was any action on this fund. President Murguia doses not want
to see it exceed $500.00. Senator Urquijo motioned to accept the fund
based on the guidelines that Attorney General Hazlett suggested. Senator
Romano seconded the motion. Motion carries 10-0.
D. Office Supplies Budget President Murguia has a total of $75.87 for
basic supplies needed for the office that will need to be replenished
approximately two more times this semester. The long distance charge
is something to take into consideration and is greatly needed. The copy
machine is charged monthly and the purchase a new fax machine is needed.
The cell phone is obtainable through the purchasing office and will
be billed to Student Government. This will be used for out of town and
in town to help the Executive Council to be more efficient. The prices
on the fax machine should not exceed $600.00 to the purchase of. President
Murguia requested $1150.00 to full fill this need. Senator Denton motioned
to accept the office supply need of $1150.00. Senator Levitt seconded
the motion. Motion carries 10-0.
VIII. New Business
A. Club Recognition
1. Student Athletic Advisory Board Senator Denton represented this group
and informed the senate that it is an existing club and strives to benefit
the students. It completes all requirements and fundraises to fund the
club. Senator Urquijo motioned to accept the Student Athletic Advisory
Board. Senator Ramono seconded the motion. Motion carries 10-0.
2. Native American Club Joseph Jenson and Merrill Plumber were present
to represent the club. This club represents cultural awareness. Senator
Levitt motioned to accept the Native American Club. Senator Denton seconded
the motion. Motion carried 10-0.
3. Dance Team Emery Chavez was present to represent the club. They promote
sportsmanship, spirit and the school. Will perform at as many scheduled
athletic events as possible. Senator Zuniga asked how she felt about
being titled under the clubs. Emery Chavez said that they were possibly
going to have a chance to be involved in the Expressive Arts Department
under the Band. This was still in the investigation stage. Many of the
Senators expressed there disappointment with the performance at the
past football game. Emery reassured them that they were working hard
and would continue. The Senate also wanted to see more school spirit
in the form of signs and crowd evolvement. As a hole there is a great
desire to see improvement and success. Senator Zuniga motioned to accept
the Dance Club for the fall semester only until further notice of the
possible involvement in the Band. Senator Preston seconded the motion.
Motion carries 9-0.
4. Biology Club Debra Jones was present to represent the club. Senator
Urquijo motioned to accept the Biology Club. Senator Talimatasi seconded
the motion. Motion carried 10-0.
5. Students Occupational Therapy Association Jackie was present to represent
the club. This club expresses the awareness of occupational therapy.
Senator Denton motioned to accept the Students Occupational Therapy
Association. Senator Ramono seconded the motion. Motion carried 10-0.
6. National Student Nurses. No one was present to represent the club.
Senator Levitt motioned to table the club till there was a representative.
Senator Talimatasi seconded the motion. The motion carried 10-0.
7. Varsity Club Brian Kuleski was present to represent the club. This
club will be involved with the community and represent the school and
school spirit. This club is football players only. Senator Talimatasi
motioned to accept the Varsity Club. Senator Levitt seconded the motion.
Motion carried 10-0.
Vice President Cano called for a short break at 8:30. Meeting was called
back to order at 8:37. Vice President Cano wanted to have the position
of Floor Leader filled. Senator Talimatasi suggested Senator Denton.
There was no other senator suggested. Senator Denton was voted in by
acclimation. Senator Romano wanted to know if the bookstore was ever
open on the weekend. The bookstore is not. Senator Urquijo suggested
that maybe they could come to a meeting to see if there could be a change
in this even if it is just on weekends of athletic events. Senator Bocanegra
suggested that it would be a good opportunity for the bookstore to have
a representative at the game selling Western University paraphernalia.
The next Senate Meeting is October 3, 2000 at 7:15 a.m.
Senator Urquijo motioned to adjourn the meeting. Senator Talimatasi
seconded the motion. Motion carried 9-0.