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Senate Meeting Minutes

 

(Draft)
ASWNMU SENATE MEETING
(Recording of Meeting Tape 1B)
September 19, 2000

I. Call to Order
The meeting was called to order by Vice President Cano at 7:10 a.m.

II. Pledge of Allegiance

III. Roll Call
President Murguia, Vice President Cano, Secretary Loving, Treasurer Bocanegra Attorney General Hazlett, Governmental Affairs Director Luna was present for the Executive Council. Senator Denton, Gomez, Levitt, Preston, Romano, Talimatasi, Urquijo, Zuniga was present for the Senate. Senator Perez was late. Senator Rutherford was absent with a Proxy. Senator Kenny was absent without a Proxy. Senator Denton motioned to vacate the seat position of Senate Floor Leader Dunham from office. Seconded by Senator Urquijo. Motion Carried 9-0.

IV. Approval of the Agenda
Senator Denton made a motion to accept the agenda. Seconded by Senator Preston. Motion carries 9-0. V. Approval of the Minutes Senator Zuniga commented that there were some changes to the minutes of September 5, 2000 that need to be addressed and they were: 1.) The last sentence in item 1 of section C needed to be deleted, 2.) That the letter of resignation needed to be placed under item 2 of section C, 3.) the swearing in of the two offices needed to be mentioned also under the Confirmation of Executive Appointments, 4.) Senator Ramono name was corrected. Senator Talimatasi made a motion to accept the minutes of September 5, 2000 as changed. Seconded by Senator Preston. Motion carries 9-0.

VI. Executive Council Reports
A. President Murguia President Murguia passed out the agenda for the ASNM conference and encouraged everyone to come. He also asked that if you to attend to let Secretary Loving or himself know when you were going to attend. He made a note that he had been allocated $2000.00 for this conference and that he had spent only $1782.79 but that the final number is still pending because of meals. The ASNM business is to fill seats and to get a basis on the funding of the lobbying efforts. This concludes his report.
B. Vice President Cano The issues of obtaining from voting for a club that you are a part of is not a rule but has been a tradition. Senator Denton talked about the need for Dances and when it would be a good time to have them. The need for more dances is there and Saturday nights are the preferred night. At the next meeting their needs to be senate action. This concluded her report.
C. Secretary Loving Homecoming application entry forms for the parade are due October 6, 2000. Nominations for Homecoming Court are due by September 28, 2000. The approximate length of entry that is stated on the bottom of the entry forms just needs to have an approximate length in order to satisfy the requirement. Clubs who want to have their picture put in the yearbook can contact the president of the Year Book Club. Student Health Advisory Board is trying to have the Health Plan be what the students want. This concluded her report.
D. Treasurer Bocanegra The ASWNMU account balance is $17,521.53. He is still trying to get the end of the year budget from Joey Alderman. He suggests giving serious thought about the club allocation and the fundraising. This concluded his report.
E. Attorney General Hazlett He wanted to have the Senate be aware that there was seven clubs to be recognized at this meeting. Also that there would probably be six more.
F. Governmental Affairs Director Luna Had nothing to report.

VII. Old Business
A. Marriott Jessica wanted to check back with the students make sure that things were being taken care of. She had to report that new cups were purchased lids and raps for the cups so that they are not hot to hold are in the works. The senate agreed with her that the cups were great. New flavors of coffee drinks have also been added to the Café Fresca. The high chair is on back order and will be here as soon as possible. Can sodas are 50 cents at Lavansita. She is appreciative of the comments and suggestions. So if there are any concerns speak up. Once a month there is a special lunch. The new chef will be at work on Monday September 25, 2000. The Homecoming dinner will be a Cajun dinner and she encourages everyone to be involved.
B. Senator Stipends Senator stipends needed to be voted on at this meeting and the amounts were Senators at $200.00, Floor Leader at $250.00, Pro-Tempore $250.00, and Secretary at $350.00. Senator Denton wanted to know about the Floor Leader position because of having to remove the previous Floor Leader. Vice President Cano gave out a tentative Floor leader and Pro-Tempore duty sheet. The voting in of the Floor Leader has been moved under the Announcements. The checks will be given at the end of the semester and new senators will have a prorated stipend. Senator Denton motioned to accept the stipends to be given out at the end of the year. Senator Romano seconded the motion. Motion carried 10-0. Senator Zuniga motioned to accept the amounts of the stipends to be given at Senators at $200.00, Floor Leader at $250.00, Pro-Tempore $250.00, and Secretary at $350.00. Senator Preston seconded the motion. Motion carries 10-0.
C. Discretionary Funds This is a fund that will be used at President Murguia's discretion to help out and benefit students on campus. In addition this fund will be used for acknowledgement cards, flowers, gifts etc. This fund will be $500.00 and will stay at $500.00 every semester and never exceed that amount. Attorney General Hazlett suggested that the fund should be named Presidential Discretionary funds. The funds are as follows (this was presented by Attorney General Hazlett); a) funded by a 2/3 vote of the senate at start of each semester and funding for Summer I and Summer II at the last senate meeting of the Spring Semester, b) may not be used for campaign and /or election expenses for any candidate, c) ¾ vote to amend, d) included a report of expenses. If at the end of a semester the fund has not been used the amount stays the same it does not roll over to the next semester. If the fund is used at some time during the next semester the amount can be updated. Treasure Bocanegra stated the fund should have and show at senate meeting if there was any action on this fund. President Murguia doses not want to see it exceed $500.00. Senator Urquijo motioned to accept the fund based on the guidelines that Attorney General Hazlett suggested. Senator Romano seconded the motion. Motion carries 10-0.
D. Office Supplies Budget President Murguia has a total of $75.87 for basic supplies needed for the office that will need to be replenished approximately two more times this semester. The long distance charge is something to take into consideration and is greatly needed. The copy machine is charged monthly and the purchase a new fax machine is needed. The cell phone is obtainable through the purchasing office and will be billed to Student Government. This will be used for out of town and in town to help the Executive Council to be more efficient. The prices on the fax machine should not exceed $600.00 to the purchase of. President Murguia requested $1150.00 to full fill this need. Senator Denton motioned to accept the office supply need of $1150.00. Senator Levitt seconded the motion. Motion carries 10-0.

VIII. New Business
A. Club Recognition
1. Student Athletic Advisory Board Senator Denton represented this group and informed the senate that it is an existing club and strives to benefit the students. It completes all requirements and fundraises to fund the club. Senator Urquijo motioned to accept the Student Athletic Advisory Board. Senator Ramono seconded the motion. Motion carries 10-0.
2. Native American Club Joseph Jenson and Merrill Plumber were present to represent the club. This club represents cultural awareness. Senator Levitt motioned to accept the Native American Club. Senator Denton seconded the motion. Motion carried 10-0.
3. Dance Team Emery Chavez was present to represent the club. They promote sportsmanship, spirit and the school. Will perform at as many scheduled athletic events as possible. Senator Zuniga asked how she felt about being titled under the clubs. Emery Chavez said that they were possibly going to have a chance to be involved in the Expressive Arts Department under the Band. This was still in the investigation stage. Many of the Senators expressed there disappointment with the performance at the past football game. Emery reassured them that they were working hard and would continue. The Senate also wanted to see more school spirit in the form of signs and crowd evolvement. As a hole there is a great desire to see improvement and success. Senator Zuniga motioned to accept the Dance Club for the fall semester only until further notice of the possible involvement in the Band. Senator Preston seconded the motion. Motion carries 9-0.
4. Biology Club Debra Jones was present to represent the club. Senator Urquijo motioned to accept the Biology Club. Senator Talimatasi seconded the motion. Motion carried 10-0.
5. Students Occupational Therapy Association Jackie was present to represent the club. This club expresses the awareness of occupational therapy. Senator Denton motioned to accept the Students Occupational Therapy Association. Senator Ramono seconded the motion. Motion carried 10-0.
6. National Student Nurses. No one was present to represent the club. Senator Levitt motioned to table the club till there was a representative. Senator Talimatasi seconded the motion. The motion carried 10-0.
7. Varsity Club Brian Kuleski was present to represent the club. This club will be involved with the community and represent the school and school spirit. This club is football players only. Senator Talimatasi motioned to accept the Varsity Club. Senator Levitt seconded the motion. Motion carried 10-0.

IX. Announcements
Vice President Cano called for a short break at 8:30. Meeting was called back to order at 8:37. Vice President Cano wanted to have the position of Floor Leader filled. Senator Talimatasi suggested Senator Denton. There was no other senator suggested. Senator Denton was voted in by acclimation. Senator Romano wanted to know if the bookstore was ever open on the weekend. The bookstore is not. Senator Urquijo suggested that maybe they could come to a meeting to see if there could be a change in this even if it is just on weekends of athletic events. Senator Bocanegra suggested that it would be a good opportunity for the bookstore to have a representative at the game selling Western University paraphernalia. The next Senate Meeting is October 3, 2000 at 7:15 a.m.

X. Adjournment
Senator Urquijo motioned to adjourn the meeting. Senator Talimatasi seconded the motion. Motion carried 9-0.


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