Senate Meeting Minutes


September 24, 2003

I. Call to Order:
A. President Franzoy called the meeting to order at 8:45pm.

II. Opening Ceremonies:
A. Senator Frost led the Pledge of Allegiance.

III. Roll Call:
A. Senators Present: Senator Sadighi, Senator Frost, Senator Menicucci, Senator Singer, Senator Doll, Senator Rice, Senator Bourdette, Senator Boyd, Senator Whalen, Senator Upton, Senator Ainsworth, Senator Rodriguez, Senator Schjetnan and Senator Bass.

B. Executive Council Present: President Franzoy, Vice President Frost, Secretary Zankich, and Treasure Carbajal, PID Bruchhauser, AG Moreno-Campos, GAD Fallstich.

IV. Sargent of Arms Appointment:
A. Senator Doll was appointed Sargent of Arms for the current meeting.

V. Approval of Agenda:
A. After reviewing the agenda for September 24. 2003 Senator Sadighi motioned for approval. Senator Rice seconded. The motion passed unanimously.

VI. Approval of Minutes:
A. Senator Sadighi made a motion to approve the September 8, 2003 minutes. Senator
Frost seconded. The motion was carried unanimously.

VII. Executive Council Reports:
A. President Franzoy-
President Frost relayed a message to us from Christy Miller about the Homecoming Committee meeting for October 3, 2003 at 7:30am. Alumni would appreciate if an ASWNMU member would be here. Senator Rice volunteered her time but she said if she could verify the meeting place- Hunter Hall. She also expressed the high hopes she has for homecoming this year. The volleyball team leaves and she will leave a contact number with someone so she will be able to in touch with activities and us.

B. Vice President Frost-
He has been working on the proposal with Officer Martinez on the appeals issues that we are trying to implement. Also Sharon Miller the Multi-Cultural Office has expressed she will need help for the upcoming homecoming events.

B. Secretary Zankich-
Homecoming is going well and the decorations they are on the way. Gym will be available for the day/night on Friday, Saturday and Sunday to decorate. There will be the list of things to do in the senate chambers also a list of times for decorating and other things the committee needs help on. The events are in place. Also Senator Menicucci did in fact get the boat for the float. Also there will be a meeting after this meeting so if everyone can stay around.

D. Treasurer Carbajal-
Jasmine Fallstich P.O. int. had been accounted for. He is unable to bring a budget report due to the Banner problems that have occurred recently.

E. PID Bruchhauser-
She introduced the new signs that will hang on the ASWNMU boards. There will also be two new boards in the GRC and the Daycare Center. As far as the Press Release it isnít a lot of information but it works and lets them know who is who. If there are any changes that need to be made let her know now. As far as the pictures they will be outside on the main wall also they will be 8X10 in three rows. Name plates will also accompany the pictures.

F. A.G. Moreno-Campos-
The clubs that are in place for recognition tonight has his full approval. There will also be five clubs for recognition next meeting. If there are any questions or concerns you are free to ask him.

G. GAD Fallstich-
She has contract the three representatives of the state of New Mexico. She is wanted to introduce herself to all three so that she is ahead of the game when it comes to the lobbying that is just around the corner. She also wants to send them some Western New Mexico University gifts. She also invited us to join her anytime at the roundhouse.

Senator Singer motioned to amend the agenda line item 7 adding letter H, which is recognizing the report from Sharon Miller. Senator Menicucci seconded the motion. Motion passes unanimously.

H. Board of Regents Report-
Sharon Miller was open for questions or concerns from the senators or executive members. The Board of Regents meeting was just confronting a few issues. She also made sure that the institution issue would not affect the Great Race events. She also offered copies of the reports. President Franzoy was present at the last meting she could possible let you have some insight to the details. V. P. Frost asked if were able to go. Sharon Miller said yes unless it is a closed session. She will also let us know the next meeting times.
VIII. Old Business: None available

IX. New Business:
A. Club Recognition
The clubs on the agenda to be recognized was Social work, SAAB, Psychology Club, and SEP. These are all in fact re-recognitions. Senator Rice motions to blanket the recognitions of the Social work, SAAB, Psychology Club, and SEP. Senator Upton seconds the motion. Motion passed unanimously.

B. Appeals Process- Senator Frost motions to table the Appeals Process. Senator Schjetnan seconded the motion. Motion passes unanimously.

C. Appointment (Associated Justice)
President Franzoy presents Chris Tincker. If there are any questions or concerns please feel free to ask. Senator Menicucci motions for approval of appointment of Chris Tincker. Senator Rodriguez seconded the motion. Motion passes unanimously. Chris Tincker sworn in by AG.

Oath of Office
I, (State your Name), having been elected to the office of (State your Position) at Western New Mexico University for the Academic Year 2003-2004 do solemnly swear that I will support the constitution of the Associated Students of Western New Mexico University, and Faithfully and impartially discharge the duties of said office to the best of my ability, so help me God.

Floor Leader amended the agenda item G New Business that will be Al Arasteh ASWNMU Advisor. Senator Rice seconded the motion. Motion passed unanimously.
Senator Rice made the motion to approve the agenda with the amendments made. Senator Upton seconded the motion.

D. Graduation Date-
Graduation date can be either Friday or Saturday. It will be in the morning due to a womenís basketball game that has already been scheduled with prior issues involving that scheduling conflict. Floor Leader Menicucci moves to approve the Graduation Date be Saturday December 13, 2003, 10:00am. Senator Rice seconded the motion. Motion passed unanimously.

E. IT Monies Ė Student Fee
President Franzoy presented that the It department has been having issues with finding their money and they are in desperate need for replenishment of supplies. The monies have been bouncing around and unable to be used. Advisor also stated that there needs to be some investigation on this issue before any assumptions are made. There needs to be formal invitations to IT director and Dr.Farren. Order.
Audience member inquired that they need to make a budget revision before any monies can be taken so they need not to worry about the monies not being in the account.

F. Sexual Harassment Issues
Floor leader Menicucci stated that he has had side conversations with Dr. Farren. He has also had Dr. Hayes agree to teach the lecture that we have proposed. Dr. Farren will also be at the lecture offering the side of chain of command and Western policies. No dates have been assigned and times but it has been accepted with open arms. President Franzoy interrupts and stated that if we do this it will have to be done with all commitments strong. PID also stated that we have to make is successful if were putting ASWNMU on this awareness lecture. Push it in PR very hard.

G. Advisor-
The ASWNMU accepts the honor and very ready for the semester to get underway. He is very interested and is here for us.

X. Announcements:
A. Polo shirts will be here next week. We need the sizes tonight.

B. Clubs must be recognized by September 26, 2003.

C. PID informed us that the pictures have been stolen in the past so she will get with Maintenance and see what can be done.

D. Senator Rice said they are still looking for the editor and other positions but the deadline is October 6, 2003. Also if the student publications board can stay after.

E. PID next meeting date will be October 8, 2003 caucus will be October 6, 2003.

F. President Franzoy would like if we could possibly have a calendar for the year of the meetings so it is easy to plan around. Just remember sporting events and holidays.

G. Senator Schjetnan made a public apology to the audience member that he called Order on.

H. Senator Doll requested if we could possibly have the agenda before hand to avoid the issues we had this meeting. President Franzoy said that will be difficult but she will try her best.

XI. Adjournment:
A. Senator Doll motioned to adjourn the meeting. Senator Rice seconded, motion passed unanimously. Meeting adjourned at 9:42pm.

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