Senate Meeting Minutes
ASWNMU SENATE MEETING
October 8, 2003
I. Call to Order:
A. Floor Leader temporary filled in for Vice President
Frost which called the meeting to order at 8:30pm.
II. Opening Ceremonies:
A. Senator Rice led the Pledge of Allegiance.
III. Roll Call:
A. Senators Present: Pro Tempore Frost, , Secretary
Doll, Senator Singer, Senator Rice, Senator Sadighi,
Senator Burdette, and Senator Bass, Senator Boyd,
Senator Upton, Senator Ainsworth, Senator Rodriguez,
and Senator Schjetnan
Absent- Floor Leader Menicucci, Senator Whalen
B. Executive Council Present: Secretary Zankich,
AG Moreno- Campos, GAD Fallstich
Absent- President Franzoy, Vice President Frost,
PID Bruchhauser, Treasure Carbajal
IV. Sargent of Arms Appointment:
A. Senator Bass was appointed Sargent of Arms for
the current meeting.
V. Approval of Agenda:
A. After reviewing the agenda for October 8, 2003
Senator Sadighi moved to approve the agenda. Senator
Rice seconded. The motion passed unanimously.
VI. Approval of Minutes:
Senator Singer motioned to amend the minutes on
line item F under Sexual Harassment Policy because
it was never voted on. Correction noted Senator
Bass seconded the motion; motion passes unanimously.
VII. Executive Council Reports:
A. President Franzoy-
No report- absent
B. Vice President Frost-
Vice President Frost sent a verbal report stating
his appreciation for everyone that helped with Homecoming.
Thank you very much!
C. Secretary Zankich-
Secretary Zankich thanked the senate for their help
with Homecoming- It turned out great!
D. Treasurer Carbajal-
Treasurer Carbajal absent due
E. PID Bruchhauser-
No report- absent
F. Attorney General Moreno- Campos-
He would like to clarify that we are unable to amend
the agenda if it was already voted on and passed,
with the exception of the Floor Leader, he/she may
do so.
G. GAD Fallstich-
She has been hard at work trying to set appointments
with the representatives and senators for the state.
She has gotten an few and is very egger for the
start of the political year. She truly wants people
to take her up on her offer about going with her
to the Roundhouse. She wants to involve the students
and let them know that things can change because
of us. She also started a group and has sent out
letters to the departments recommending one student
form each department to join her group. The letter
was in fact approved by the Ag, so that there would
be no problems. Their meetings as of right now will
be every other Monday at 3:30pm. She will keep us
informed any changes or upcoming events or news.
Senator Boyd- have you contacted the Deming Representative?
GAD- No not yet
Senator Boyd- He is very friendly and truly cares
about the student.
GAD- I will contact the Representative ASAP.
Senator Doll- Have you yet been able to send them
the Western Gifts?
GAD- I am having difficulties with the bookstore
but I will and plan to have them all out very soon.
Senator Boyd- If other students attend the Roundhouse,
is there an issue of budget?
GAD- I will check into that ASAP.
H. Student Regent Miller-
Had nothing to report on.
VIII. Old Business:
A. Polo Shirts-
Vice President Frost – Temporary announced that
we need more money- in the amount of 150.00. Still
this quote is better than any other that we looked
at. We did not account for the cost of the embroidery.
Secretary Zankich confirmed the fact that this was
still the lesser of the quotes given on the shirts.
Senator Schjetnan motioned to approve the 150.00
extra to go to the Polo Shirts so that we can have
to embroidery. Senator Doll seconded, motion passes
(5 Approve) 4 (Disapprove) 2 (Abstain).
Senator Singer calls a roll call- Vice President
–Temporary re-calls the vote- Re-Vote/ Senator Singer
revokes his initial motion/ request.
B. Parking Citation Proposal-
We plan to use this as a guideline that we as ASWNMU
can use to better Western new Mexico University.
VIII. New Business:
A. Mustang Editor-
Senator Schjetnan stated that there was not a meeting
this week because of the lack of interest and completed
applications. Therefore, we have three options on
the table-
1. Table this issue and talk about it at the caucus
which is two weeks away
2. Vote on the refund to students therefore, no
paper
3. Vote to keep the search open and keep trying
We were expecting October 21, 2003 to be the first
publishing date but that is not going to happen.
Secretary Doll- Dr Farren if we do refund the money
to the students and find an editor next semester
can we take back the fee and start the paper?
Dr. Farren- You can either refund it or hold the
money until next semester and thus, not charging
the spring fee. Remember ASWNMU is here for the
students.
Senator Singer- I am aware that there was one application
that was never received and they left in the ASWNMU
offices and drop boxes.
Senator Schjetnan- I as a student wants a paper.
Senator Singer- I motion to seize the search for
an editor and start looking in the spring, we will
keep the money now and not collect it in the spring.
Vice President Temp.- Will the money roll over without
problems?
Dr. Farren- Yes.
Secretary Doll Motions for a short recess, Senator
Rice seconded; motion passes unanimously.
Recess- approximately 6 minutes
Senator Singer- Withdrawals his motion on the floor-
which was - I motion to cease the search for an
editor and start looking in the spring; we will
keep the money now and not collect it in the spring.
Senator Rice motions to table the issue of the Mustang
Editor. Senator Bass seconded; motion passes unanimously.
B. Club Recognition-
Representatives from the Art Club, Science Club,
SSS, and Sota were present at the meeting. Discussion
on if the clubs had to be here for recognition to
take place- Found no it is just Tradition. Therefore,
Senator Rice motions to blanket approve all the
clubs on the agenda, Senator Ainsworth seconded;
motion passes 7 (Approve) 2 (disapprove) 1 (Abstain)
IX. Announcements:
A. Betsy Miller/ Dr. Farren - The graduation date
that has been an issue due to the basketball game
that has fallen on the same night that has already
been published in the catalog. We have to take into
account the issue of payroll and if they go with
our suggestion, we will have to pay maintenance
overtime, which is not a choice. We choose the Fact
instead of the Gym. That will be the only change
so that all other events such as the Honors breakfast
and things in that nature are at the regular times.
The basketball game will also be delayed until 8:30pm.
This is the best option and our only one that is
reasonable.
B. Dr. Counts- Absent
C. Duane Elms- IT Director
He is just confirming that they did in fact find
the money that they needed in the account. According
to Banner we have 68,010.00. I have a plan on what
to use it on but that is always subject to change.
We have issues with software licenses and conditions
of that nature. We are planning to use 1,500.00
for connections in areas such as B. Lab. Most of
all he is asking for the students input on what
they think they need. His list of goals
- Use of this will be visible
- Distribute throughout the campus
- Address is current
- Created Value
- Creativity
- Minimizing supplies
Senator Singer stated that the printers are in good
shape but we have a large need for scanners.
Well in the original plan, we had planned for 7
new scanners. I need to know the exact location
of the problem and we can fix it. Because scanners
can be pricy so I need hard evidence that there
is a problem and that we need to fix it. He is going
to work with Dr. Farren and Dr. Vowell to get the
needs of the students meant first.
Senator Schjetnan- talked about the new copyright
laws and the drama that is involved with the issue.
Duane Elms stated that he hope that the students
know between right and wrong. However, there are
ways to track things and fix problems. Again, the
students are number one in the IT Directors plan.
D. Dr. Farren
Also stated that Wells Fargo will be removing the
ATM at the bottom floor of the Student Memorial
Building. We will have another ATM ASAP.
E. Furniture request was also handed out for review
of the prices.
F. Dr. Farren and Hayes have agreed to do the Sexual
Harassment forum but the date and time needs to
be set ASAP. He also wants to know what format to
use when conducting the Forum.
G. Dr. Farren also wanted to congratulate us on
the great Homecoming!
H. Next meeting and caucus are the following /Caucus-
Monday October 20, 2003 at 8:30pm/ Meeting Wednesday
October 22, 2003 at 8:30pm
IX. Adjournment:
A. Senator Rice motioned to adjourn the meeting.
Senator Frost seconded, motion passed unanimously.
Meeting adjourned at 10:00pm.
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