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All employees are covered by Workmen’s Compensation.

1. Voluntary Termination
   
   The student employee normally presents his/her resignation to the employing department in written form. However, a student is considered to have resigned when he/she:
   
   • Walks off the job
     
   • Is absent for three consecutive work days without permission, or
     
   • Fails to return to work within three workdays following a personal leave of absence.
   
   
2. Termination by Financial Aid Office
   
   The student is terminated from the work study program usually because he/she has (1) earned the amount of the determined financial need for the academic year; (2) is no longer enrolled for the required number of hours at WNMU; or (3) fails to maintain a 2.0 or “C” average. When the student is terminated for one of the above three reasons, both the student and the employing department are notified.
   
   
3. Termination during Probationary Period
   
   All student employees are on a probationary status for the first two weeks, while the supervisor determines if the employee is able to perform satisfactorily in the position and the employee determines if the position is satisfactory. When terminating an employee during the probationary period, a supervisor should explain to the terminated employee why his/her performance is not satisfactory. An employee terminated during the probationary period is eligible to appeal the termination with the Financial Aid Office. An explanation of the termination should be given.
   
   
4. Transfer
   
   A student may transfer after the probationary period if the student, supervisor and department head mutually agree on it. The student must complete and have the supervisor sign the Permit to Transfer Form. The student may transfer once per semester.
   
   
5. Involuntary Termination
   
   The student employee is involuntarily terminated when: (1) the student does not perform in a satisfactory manner; (2) has committed a major offense such as theft, gross misconduct, gross insubordination, etc.
   
   The following steps should be followed when terminating the student employee:
   
   1. A verbal warning is given to the student employee.
      
   2. A written warning is given to the student employee, with a copy of the warning sent to the Financial Aid Office for the student’s file.
      
   3. A written statement of termination is given to the student employee, with a copy sent to the Financial Aid Office.
      
   The written warning is designed to give the student employee an opportunity to be aware of and correct his/her deficiencies. A reasonable time period of not less than one week is considered appropriate between the written warning and final termination. However, a written warning is not required for major offenses.
   
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Procedures for Appeal

1. The concerned department head shall hold an informal meeting with the employee and render a written decision. This shall occur within ten working days of the filing of a written complaint with the department head.
   
2. The employee may file an appeal to the Financial Aid Committee within ten working days of notification of the decision reached in step one. The Financial Aid Committee shall hold a formal hearing within ten days of the filing of the appeal. The employee shall be notified in writing of the decision of the committee.
   
3. The employee must be present at the scheduled hearing. The appeal will be
   denied if the employee does not appear.

Federal Work-Study

Federally funded program. Student employee must show eligibility as need based participant by completing the Free Application for Federal Student Aid (FAFSA).

75% of the earnings are paid by federal funds, 25% by the institution.

Institutional Work-Study

WNMU departmental funded program. This is a non-need based student employment program. The individual department has the authority to hire student employees based on the department need and budget.

Job Description

A definitive description of the duties to be performed by the student employee.

Employee Referral Form

This form authorizes the department to employ a student in any one of the three programs. Student must pick up a form at the Financial Aid Office, have the supervisor sign it, and must return it to the Financial Aid Office before employment can begin.

State Work-Study

The State of New Mexico funded program. Student employee must show eligibility as need based participant by completing the Free Application for Federal Student Aid (FAFSA). 80% of the earnings are paid by state funds, 20% by the institution.

Time-Sheet

Documentation attesting to work performed by student employee. Completed according to a published schedule and delivered by permanent staff personnel to the Financial Aid Office.

Work Schedule

A work schedule showing the hours worked by the student employee.

Work-Study

(Federal, State, or Institutional) It is the intent of the programs to provide work for students attending institutions of higher education to help meet their costs of post secondary education. This is an employment opportunity and the student employee is expected to work while at the work site. This program does not imply that the student employee will be paid to study.

© 2006, Regents of Western New Mexico University