The Financial Aid Office is the designated central clearinghouse
for all student employment. All departments should notify the
Aid Office of vacancies as they occur. The office will refer
students by sending the student to personnel in the department for
consideration and possible interviews. This does not preclude
heads referring students to the Financial Aid Office for
department head is responsible for hiring. The employee referral
be returned to the Financial Aid Office whether or not the student
are afforded equal opportunity without regard to race, religion,
color, national origin, sex, age or handicaps. Student employees
afforded the same privileges of appeal regarding terms and
of employment, according to due process procedures, as are
employees. The Financial Aid Committee shall serve as the final
In order to qualify for employment under any Work-Study Program at Western New Mexico University, a student must be enrolled as follows:
The student employee and the supervisor will work out
a mutually agreeable work schedule, unless otherwise stated in the
announcement. If a student employee is unable to meet the agreed
it is the student’s responsibility to notify the supervisor
students’ work hours are limited to 15 per week. No part time
15 hr/wk) jobs are assigned.
a student employee had a pre-arranged personal leave of absence,
time is left to the discretion of the supervisor. The supervisor
secure approval from the Financial Aid Office prior to
employees are paid on an hourly basis. Minimum wage is the
pay periods vary from year to year according to the scheduled
recesses and semester breaks. The average pay period includes
days. Usually there are eight pay periods to a semester and four
the summer sessions. The Financial Aid Office publishes the
Payroll Schedule each year.
Each department must keep a detailed time sheet on each student employee. Time will be reported to the Financial Aid Office by the employing department on the standard Payroll Time Report furnished by the Financial Aid Office. These reports are due on dates specified in the Student Employee Payroll Schedule published each year by the Financial Aid Office. Supervisors are responsible for getting time sheets in on time. If the time sheet is late, the student will not be paid until the next pay period. A time sheet will not be processed for payment if it is not turned in for two consecutive pay periods.
All wages paid to student employees are subject to Federal Income Tax. It is the student’s responsibility to secure and complete the Employee’s Withholding Allowance Certificate (W-4) and the Employment Eligibility Verification Form (I-9) before being placed on the payroll. These forms are available in the Financial Aid Office. No student will receive a paycheck until he or she has completed and submitted the forms to the Financial Aid Office.Workmen's Compensation
All employees are covered by
All new student employees are placed on probationary status for the first two weeks.During this period the student determines if the position is acceptable and the supervisor determines if the student is able to perform satisfactorily in the position
Employers may terminate students. There are
five broad categories under
which the student employee’s termination will fall: voluntary
by the student; termination by the Financial Aid Office;
probation period; transfer; and involuntary termination.
While the University endeavors to maintain pleasant working conditions which lead to cooperative, effective working relationships with all employees it also recognizes that misunderstanding and disagreements may arise regarding terms and conditions of employment. Normally, such disagreements are resolved through informal discussions between the student employee and the supervisor. However, for questions and complaints not resolved to the student employee’s satisfaction through informal discussions with successive levels of supervision, the following formal Due Process Procedure is available upon request of the student. The Financial Aid Office will provide the mechanics of the procedures.
All students seeking employment through the
Federal Work-Study Program must file
a Free Application for Federal Student Aid (FAFSA) in the Financial Aid
To confirm a student’s continued employment though consecutive academic
the student must submit a new application by April of each year.
Eligibility for federal work-study is determined through the demonstration of financial need by the federally approved need analysis. Need must be determined each year. When a student has earned an amount equal to the established need for the academic year, he/she is no longer eligible to work in any capacity as a student employee at Western New Mexico University for the remainder of the academic year.
All student employment and financial need
is calculated on a maximum
of one year (fall through the summer session). Students must
for continued aid and/or employment past this period. The
of employment is one year.
Students are permitted to work a
maximum of 15 hours per week during
the academic year. If a student should, without prior
exceed the 15 hours per week limitation, the excess
not be paid to the student.