Attendance Records/Time Sheets  
     
 

All departments have the responsibility of maintaining attendance records on all employees in the department. An “Attendance Report” should be kept for department files.

Exempt Employees:

Monthly Attendance Reports are not required for Exempt employees effective June, 2003.  Exempt employees need to report their attendance on a leave slip (use separate slips for annual leave and sick leave) with the necessary signatures and sent to the Payroll Office five days prior to the payday.  Employees should verify their leave balance before taking leave; however, should exempt employees inadvertently take leave they are not entitled to as reported on their leave slips, the employee will be notified by the Payroll Office that their salary will be adjusted accordingly.  Anytime leave is not used when it has been submitted on a leave slip, a revised leave slip with the appropriate signatures is to be submitted to the Payroll Office for correction five days prior to the next payday.

The Leave Request form should be sent to the Payroll Office as soon as it has been signed by the supervisor.

Non-Exempt Employees:

Attendance for non-exempt employees will be recorded by using the employee timesheet. 

Timesheets should be delivered to the Payroll Office no later than noon (12:00 p.m.) on

the date they are due according to the Payroll Schedule.  Non-Exempt employees failing to turn

in a timesheet will be notified by Payroll via e-mail.  If a timesheet is submitted in payroll

after the due date, the employee will be paid within 2 to 3 working days after the

scheduled payday.

Leave slips for the appropriate pay period should be attached to the timesheet and the documentation should match.  Anytime leave is not used when it has been submitted on a leave slip and timesheet, a revised leave slip and timesheet with the appropriate signatures is to be submitted to the Payroll Office for correction.  Employees should verify their leave balance before requesting leave; however, in the event employees inadvertently take leave they are not entitled to, Payroll will adjust the timesheet accordingly. The Payroll Office will notify employees that their pay will be adjusted accordingly.

Approved By:  The Policy Committee

Date:                 6/17/03