WESTERN NEW MEXICO UNIVERSITY

PROCEDURE: CASH RECEIPTING FOR OFF-CAMPUS SITES

1. Obtain approval from the Director of Fiscal Services to serve as an off-campus cash collection site.
2. Establish a bank account at the off-campus site.
3. Personnel at the off-campus site will receipt student payments on pre-numbered receipts.
4. Payments collected must be deposited daily into the pre-established bank account.
5. Information detailing student’s name, social security number, amount paid, and description of payment must be sent to the main campus Business Office daily.
6. Students at off-campus sites must pay tuition and fees in accordance with on campus policy. If students are not paying the full charges due, documents establishing a contract to pay the remaining balance and a payment schedule must also be sent to the main campus Business Office.
7. Main campus cashiers, upon receipt of above mentioned documentation, will request funds from off site banks and deposit funds into the WNMU general account. A pre-numbered receipt will be prepared at the time of transfer.
8. Any questions from off-campus sites concerning this issue should be directed to the head cashier.

***Cash is equivalent to currency, checks, and credit card receipts.

Approved by: Policy Committee
Date: February 7, 2000