PURPOSE: The first priority of an Evacuation Plan is the safety of all persons in the building. Once an emergency situation has been determined, and the evacuation of the building is necessary, the person who receives the call or detects a major problem is to call the Director or the Nurse or their designated representatives in their absence. The Director will be notified first, if s/he is in the building. The clerk will then call 9-911, and inform the dispatcher of the emergency at Western New Mexico University Student Health Services, and ask the dispatcher to notify the appropriate emergency responder, as well as WMNU Campus Police.

POLICY: A Team Captain is to be assigned to each area (Clinical Area, and the Records Area). A list of the Team Captains and the name of the Safety/Infection Control/Quality Improvement (SICQI) Coordinator, as well as their designated representatives, are posted on the “Staff Information” bulletin board. Within two weeks after being designated, the SICQI Committee Coordinator will train the Team Captains on evacuation procedures.

GUIDELINES: In order to have an efficient evacuation of the building, the following guidelines need to be observed.

The Emergency Operations Plans are designed to:

  1. When a fire is discovered, the person first calls 9-911 to report the fire, then sounds the alarm so that the building can be evacuated. If, in his/her judgment, the fire can be contained by the use of a fire extinguisher, s/he will use the fire extinguisher to put out the fire. Once the Fire Department arrives, the person using the extinguisher should leave the building, and allow the Fire Department to take care of the problem. If, at any time, the person believes that the fire cannot be contained, s/he should evacuate the building immediately.
  2. If a fire is the cause of the evacuation, the Team Captains will pull the Alarm Pull Stations (unless it has already been sounded) located in their hallway to notify all staff to evacuate. The Alarm Pull Stations are located in the hallway by the Director’s office and by the Reception Area (front hallway) near the nurse’s office.
  3. Fire extinguishers are located in the Staff Room, Reception, Lab, and in the corridor near the exam rooms. The Fire Department trains regular employees and student employees in the proper use of the fire extinguishers annually. The fire extinguishers are checked by the Fire Department semi-annually to assure they are in proper working order.
  4. For other types of evacuation, the Team Captains will verbally notify staff located in that Captain’s hallway that evacuation is necessary.
  5. The provider and assigned nurse will be responsible for any patients in their exam rooms. A wheelchair is available for use in the evacuating disabled individuals.
  6. Directional signs, posted on the wall in each hallway, will indicate the nearest exit for evacuation.
  7. The Team Captain assigned to the front hallway will announce to all patients and staff in the lobby area to exit by the front door. The Team Captain assigned to the back hallway will announce to all other patients and staff in the back rooms to exit through the north exit door.
  8. The Team Captains will check to make sure that everyone in their assigned areas has been evacuated, and close all doors as they leave the building.
  9. The SHS Director, or in her/his designee, is responsible for monitoring the evacuation and assuring that the building is completely evacuated. The Director then leaves the building and meets with the Team Captains to verify that all occupants have safely assembled in the designated area in the parking lot south of the SHS. The Director checks with the Fire Department personnel, and gives the “All Clear” signal to re-enter the building. All questions or problems regarding the evacuation are directed to the Director or the SICQI Coordinator.
  10. Patients and staff should re-assemble in the parking lot south of the Student Health Services. The Director or Coordinator of the SICQI Committee will use a staff checklist and the patient log-in sheet to verify that all persons are evacuated and accounted for.
  11. Once the building has been evacuated, the front door will be monitored from a safe distance by the Front Team Captain to keep anyone from entering the building until the Police Department has given authorization to re-enter the building. See enclosed sheet, “Emergency Procedures.”
  12. Once the entire building has been evacuated, the Director, after the Coordinator of the SICQI Committee accounts for the Director, the Director will contact the Vice-President for Student Affairs with a report of the emergency.
  13. The provider will be responsible for care of persons requiring immediate medical attention.